Executive Personal Assistant (139000)
Executive Personal Assistant (139000)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Purpose
This role is to support the Managing Executive: Property Finance with daytoday deliverables and on strategic projects by executing organising and coordinating all functions of the role efficiently and effectively.
Job Responsibilities
Coordinate Executive/Manco meetings collate required information ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared merged and formatted in line with requirements to prepare Manco members and attendees.
Manage and maintain the Managing Executives diary effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
Plan organise and anticipate requirements well in advance to support the Managing Executive by providing highlevel administrative support.
Support the Property Finance Manco team in relation to governance meetings including setting agenda pack collation/distribution minute taking sign off/distribution.
Coordinate the logistics for internal and external events/meetings including catering venue and technology requirements ensuring relevant standards are met at all times.
Responsible for taking minutes of meetings tracking action items consolidating and providing feedback to relevant stakeholders/committees.
Serve as primary source of contact for the Property Finance Manco correspondence documentation and communication.
Ensure that correspondence documents and reports are appropriately formatted in compliance with Nedbanks standards and are appropriately forwarded to the correct parties in a timely manner.
Prioritise conflicting needs handling matters efficiently and following through on projects to successful completion.
Focus on technology and the IT environment to promote efficiencies and ensure Property Finance Manco are aware of available technologies whilst adhering to privacy and confidentiality requirements.
Build collaborative relationships with internal and external stakeholders through effective communication and work closely with Property Finance Manco and their managerial support.
Ensure all calls are appropriately screened and routed and answered in a timely and professional manner.
Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
Receive validate and submit invoices and expense claims for authorisation and submission to Finance through proper handling of all invoices received.
Manage records by capturing screening and storing correspondence data and responses utilising relevant databases and filing systems
Ensure cost effective office management by managing resources minimising waste and adherence to allocated budget.
Perform general administrative functions and manage office administration as required.
Essential Qualifications NQF Level
Relevant NQF7 bachelors degree
Preferred Qualification
Relevant Business Marketing Legal or Finance degree
Minimum Experience Level
5 years experience as senior/executive personal assistant
Knowledge of Nedbank Corporate and Investment Banking operations would be an advantage
Technical / Professional Knowledge
- Administrative procedures and systems
- Banking procedures
- Business principles
- Business terms and definitions
- Data analysis
- Governance Risk and Controls
- Relevant regulatory knowledge
- Relevant software and systems knowledge
- Business writing skills
- minutes taking
Behavioural Competencies
- Communication
- Energy
- Initiating Action
- Stress Tolerance
- Work Standards
- Planning and Organizing
Please contact the Nedbank Recruiting Team at
Employment Type
Full Time
