Study Abroad Advisor

The Office of Global Engagement is seeking a Study Abroad Advisor (Program Coordinator I) to administer and promote study abroad opportunities at Utah State University (USU). The advisor works closely with students at all phases of the study abroad process including outreach advising application review and orientation. This position also works collaboratively with faculty leaders to develop facultyled study abroad programs.

The Office of Global Engagement includes Study Abroad (USU facultyled exchange and direct programs) International Student and Scholar Services International Undergraduate Admissions and International Programs (cooperation agreements with international institutions and hosting international visiting scholars and delegations). The Office of Global Engagement currently has 13 benefitted employees several parttime nonbenefitted wage hourly employees and sponsors the Global Engagement Ambassador Program. The Study Abroad team currently consists of the director two advisors and a student peer advisor. The Study Abroad Advisor reports to the Director of Study Abroad in the Office of Global Engagement. This position may also train and/or supervise student employees.

Review of applications will begin in May 2025 and the posting will remain open until the position is filled. Anticipated start date is July 1 2025.

This position is eligible for hybrid work within the state of Utah.

Study Abroad Advising (40%):

Advise students on study abroad programs according to their academic financial professional and personal interests.
Provide students with program information including academics housing country entry regulations information on culture health and safety etc.
Interface with and connect students to university resources departments faculty and academic advising to prepare students for study abroad.
Communicate with and assist students throughout the application and predeparture process.
Review student applications check disciplinary backgrounds make acceptance decisions working with relevant parties according to criteria and enroll students into programs.
Promote scholarship opportunities for students including hosting workshops reviewing applications and supplying feedback to students.
Prepare students to depart and welcome them back to campus through orientations socials etc. Coordinate predeparture orientation (PDO) and corresponding Canvas class.
Manage general study abroad email and respond to inquiries. Liaise with student employees on general advising questions.

FacultyLed Program Development (40%):

Work collaboratively with USU faculty leaders to develop study abroad programs.
Review proposals and syllabi for programs according to set criteria such as destination security responsible parties past student concerns expected student workload course inclusion in the USU course catalog etc.
Review and develop budgets for programs in conjunction with faculty departmental Business Services and the Global Engagement Business Manager. Review provider contracts as necessary.
Approve programs through appropriate campus channels.
Assist in marketing programs to students through emails social media flyers and website. Develop content as appropriate.
Communicate with faculty throughout the life of a program. Monitor student applications faculty reviews and payments to confirm programs review and extend deadlines and rebudget if necessary liaise with faculty and Business Services on program invoices and due dates. Advise faculty on Global Engagement program guidelines answer questions and monitor completion of proposal items before departure and after return.
Compile information to build facultyled study abroad program courses.
Review and share returnee feedback after programs.

Outreach and Event Planning (20%):

Plan Study Abroad fairs (2 to 3 per year) class visits orientations socials and representation at university events such as Day on the Quad New Student Orientation career fairs etc.
Promote the benefits of international education at the above events preparing students to depart and welcoming them back to campus.
Liaise with Marketing Manager to develop a marketing plan advertise events and student opportunities and assist with email and social media campaigns.
Create program flyers primarily for facultyled programs as well as others as needed.
Interface with program provider representatives national organization contacts and USU employees.

Minimum Qualifications:

• Bachelors degree in a related field

Preferred Qualifications:

• Masters degree in a related field
• Educational and/or professional experience in international education international studies intercultural relations student advising counseling political science sociology social work or related fields
• Experience working with college/university faculty members and/or with facultyled program development
• Experience planning events
• Experience creating promotional materials
• Experience with application and/or data management systems especially Terra Dotta (formerly Studio Abroad)
• Experience studying living and/or working abroad
• Oral and written proficiency in a language other than English
• Familiarity with USU systems policies and procedures

Knowledge Skills and Abilities:

• Excellent verbal and written communication skills in English
• Strong interpersonal and customer service skills (both inperson and virtual)
• Excellent organizational skills including the ability to effectively prioritize workload and manage multiple tasks in a fastpaced environment
• Excellent computer skills including proficiency in Microsoft Office suite (Word Excel Outlook PowerPoint)
• Demonstrated ability to work collaboratively and positively as a team member as well as build and maintain strong working relationships with colleagues and partners
• Demonstrated ability to work independently with limited supervision and superior attention to detail
• Ability to maintain a high degree of confidentiality sensitivity and discretion

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Employees work indoors and are protected from weather and/or contaminants but not necessarily occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. The employee is frequently required to reach with hands and arms and may lift and/or move up to 10 pounds.

Founded in 1888 Utah State University is Utahs premier landgrant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a highquality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac12 Conference beginning in theseason. The Aggies longstanding tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at (435)or.

*updated 02/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs nondiscrimination policies:

Executive Director of the Office of EquityMatthew PinnerDistance Education Rm.

Title IX CoordinatorCody Carmichael Distance Education Rm.

Mailing address: 5100 Old Main Hill Logan UT 84322

For further information regarding nondiscrimination please visit or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights

*updated 09/2023