Special Events Coordinator Consultant
Special Events Coordinator Consultant
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Job Description
Job Details
Description
Position Title
Special Events Coordinator Consultant
Department
Development The Winter Show
Union/NonUnion
NonUnion
Compensation
$2300$2700/month
East Side House (ESH) is one of New York Citys oldest human services providers founded in 1891 to build on the strengths and address enrich the lives of the communities it serves while also addressing the root causes of poverty and inequity for New Yorkers. ESH is a multiservice multigenerational provider of holistic and interconnected services with a mission that East Side House cares for the individuals families and communities we serve by expanding opportunities to live more fulfilling lives through education career and supportive services. In this way ESH has become a deeply trusted community resource for residents of the South Bronx and Northern Manhattan.
Position Overview
ESHs The Winter Show is the nations most prestigious art antiques and design fair attracting collectors patrons and experts from around the world. Since its inception the Show has served as a vital fundraiser for education and workforce programming. Held annually at the Park Avenue Armory the show brings together top dealers collectors and design enthusiasts to celebrate fine and decorative arts from around the world.
East Side House seeks a highly organized and proactive Consultant for the position of a Special Events Coordinator with excellent communication skills and attention to detail. They will work closely with leaders at East Side House Settlement for The Winter Show.
This individual will support the planning and execution of key fundraising and engagement events including the Design Luncheon Opening Night Party (ONP) Young Collectors Night (YCN) the VIP Luncheon Series VIP receptions lectures and tours. The ideal candidate will cultivate relationships with donors and a growing base of designsavvy and emerging collectors ensuring that both organizations continue to evolve and expand their reach.
Key Responsibilities
Event Coordination and Execution
- Develop and manage a calendar of fundraising and engagement events (luncheons lectures tours VIP receptions etc.) that align with both The Winter Shows sensibility and East Side House Settlements mission.
- Coordinate all logistics related to these events including invitations guest lists seating arrangements vendor coordination and onsite execution.
- Proactively follow up with committee members to ensure timely receipt of lists drive ticket sales and maximize attendance.
- Act as the primary liaison for:
- Table hosts (Design Luncheon)
- East Side House (ESH) Board Members (for ONP)
- Young Collectors CoChairs (for YCN)
- VIP Luncheon Series
- Collaborate with internal teams to create cohesive marketing and communications strategies that drive attendance and visibility.
- Manage and execute the distribution of invitations to committee lists (Design Luncheon VIP Luncheons YCN
- Send out agreements for private member clubs and organizations for Connoisseurs Night VIP Luncheons etc.
- Build on outreach to corporations museum groups and private member clubs to host small events and group tours
- Maintain consistent communication with stakeholders providing updates and addressing inquiries.
- Ensure timely followup with invitees to drive ticket sales and maximize attendance.
Sales & Reporting
- Partner to track RSVPs ticket sales and fundraising progress reporting updates weekly to the team.
- Work closely to monitor outreach efforts and identify additional opportunities for engagement.
Administrative & Logistical Support
- Oversee invitation text and proofread for accuracy.
- Catalogue coordinate and proofread host and committee lists for the catalogue for all events.
- Order and manage event supplies materials as needed.
- Assist with onsite event setup checkin and guest management.
- Coordinate with vendors and service providers to ensure event needs are met.
- Collaborate on postevent reports and assist in followup efforts.
COMPENSATION
- Competitive monthly rate commensurate with experience.
How to Apply
- Interested candidates should send a resume and cover letter to with the subject line Special Events Coordinator Application.
AAP/EEO STATEMENT
ESH encourages people with disabilities minorities veterans and women to apply. Applicants and employees will not be discriminated against based on any legally protected category including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Qualifications
Qualifications & Skills
- Bachelors degree or equivalent experience in event management nonprofit management marketing arts administration or a related field.
- Interest in event coordination preferably in arts design or nonprofit sectors.
Skills:
- Highly collaborative teamoriented and committed to missions.
- Strong organizational and project management skills with the ability to manage multiple events and deadlines simultaneously.
- Excellent written and verbal communication.
- Ability to manage multiple stakeholders and maintain professional relationships.
- Detailoriented proactive and able to work independently.
- Comfortable with Microsoft Office Google Suite and CANVA.
- Proficiency with donor management or CRM systems (e.g. Raisers Edge Salesforce) is a plus.
WORK CONDITIONS
- August 2025 February 2026 3 days per week
- Some evening/weekend availability as needed.
- Must be available throughout the duration of The Winter Show 2026.
- Oncall responsibilities for crisis intervention and emergency management may be required at times.
Required Experience:
IC
Employment Type
Contract
