Senior Administrative Assistant
Senior Administrative Assistant
Posted on :
04-05-2025
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1 Vacancy
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Job Description
The Jewish Federation of Cincinnati (JFC) is hiring a Senior Administrative Assistant for Shared Business Services (SBS) a department of JFC. SBS provides professional finance accounting human resource talent management and risk and insurance services for the Jewish Federation and for more than 20 Jewish nonprofit agencies in the Greater Cincinnati area and is a critical valued business partner of those organizations.
WHO ARE WE
JFC connects our community solves big problems and stewards community resources. We welcome all cultural backgrounds and faiths including those of every socioeconomic status race gender national background sexual orientation gender identity and physical mental and developmental ability. Grounded in Jewish values together with you our volunteers and partner organizations we support the vulnerable nurture connections with Israel and Jewish communities globally and protect and energize Jewish life. We feed the hungry comfort the sick care for elderly and educate our youth. We are your communitys organization problemsolvers and opportunitymakers committed to ensuring the strength and quality of Jewish life for our children and our childrens children.
POSITION SUMMARY:
This is a fulltime inoffice hourly Senior Administrative Assistant position and reports to the Accounting and Finance Manager who oversees centralized processes. The Administrative Assistant supports departmental employees with a variety of tasks including being responsible for confidential and time sensitive material. The Administrative Assistant needs to be familiar with a variety of administrative concepts practices and procedures. This position supports multiple individuals and must respond timely to ad hoc requests. Therefore it is critical that the Administrative Assistant works five days/week in the JFC office location.
ESSENTIAL FUNCTIONS:
- Provide primary administrative support for the Managing Director of the department and all SBS staff
- Support the Talent Management Advisor in project management and execution of tasks including events and training initiatives
- Perform light accounting work such as customer billing and deposit scanning
- Answer phone calls and direct callers to appropriate parties or take messages as appropriate
- Schedule meetings with volunteers and professionals
- Coordinate meeting needs including location and logistics agendas minutes and other material development copying and distribution as well as room food and beverage orders and set up
- Coordinate and perform periodic archival of documents and manage offsite storage needs
- File and retrieve corporate documents records and reports
- Open sort and distribute incoming correspondence including mail faxes and email
- Run departmental errands including trips to the bank and/or client locations
- Make travel arrangements
- Coordinate prepare for and greet visitors
- Maintain department vacation and leave calendar
- Support accountants with mailings and acknowledgement letters as requested
- Purchase office supplies for departmental employees
- Complete other duties as assigned
CANDIDATES SHOULD HAVE THE FOLLOWING SKILLS AND EXPERIENCE:
- Experienced administrator with strong office and project management skills
- Critical thinking is essential
- Strong oral and written communication skills
- Strong work ethic; respect for and adherence to confidentiality expectations
- Strong writing editing and organizational skills
- Professional and pleasant demeanor with outstanding customer service skills
- Consistent and strong attention to detail
- Ability to take initiative and ownership of assigned projects and duties
- Ability to multitask effectively prioritize responsibilities and meet deadlines
- Consistently exhibit professionalism a team player approach an upbeat attitude and the ability to work with passion excitement and enthusiasm
- Willingness to occasionally work extra hours
- Must be able to follow standard filing procedures
- Ability to work independently and also with a team in a fastpaced and highvolume environment with emphasis on organization accuracy and timeliness
POSITION QUALIFICATIONS:
- High school diploma or GED certificate
- At least three years of administrative support experience
- Strong computer skills including Microsoft Office (Word Access Excel PowerPoint and Outlook)
- Accounting experience a plus
- Experience with QuickBooks and Blackbauds Financial Edge a plus
BENEFITS WE OFFER:
- Robust Medical Dental and Vision insurance with employee health and wellness plan
- Talent Management & Professional Development programs and learning opportunities.
- Competitive 401(k) program with company match and additional contribution opportunities
- Complimentary single membership to the Mayerson JCC Fitness Center Discounts to the onsite Caf and Spa
- Incredible Paid Time Off: 15 days vacation 12 days of sick and up to 10 paid Jewish Holidays per year (in addition to federal holidays)
- F.S.A Employer Matched H.S.A life insurance Voluntary ShortTerm/LongTerm Disability Insurance 529 College Savings Plan Legal Shield plan
- Fun collaborative businesscasual work environment
$25.64 $27.18 per hour based on experience. Please note the JFC operates on a 37.5hour workweek totaling 1950 hours annually.
This position description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities duties and skills required of personnel in the above position.
Required Experience:
Senior IC
Employment Type
Hourly
Key Skills
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