Facilities Assistant
Facilities Assistant
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Job Description
Position: Facilities Assistant
Scope of Responsibility:
The Facilities Assistant is responsible for providing support to the Facilities Management department by performing a variety of administrative and operational tasks under close supervision. This position is based onsite and is dedicated to providing highquality customer service to both internal and external clients through strong organization responsiveness and attention to detail.
Supervisory Responsibilities:
None
Essential Functions:
Process & distribute incoming and outgoing mail/packages including courier services FedEx and UPS.
Schedule and maintain rental car reservations for employees and provide shuttle support for fleet vehicles.
Address routine daytoday needs to include fulfilling document printing copying and retrieval requests respond to internal and external information inquiries and coordinate with stakeholders to obtain solutions.
Provide support for conference room setup reconfiguration and cleanup for meetings and catering events.
Assist in facilitating effective communication & collaboration between regional offices as a liaison within the facilities management team.
Support the setup and arrangement of event spaces ensuring logistical and facilityrelated requirements are met for corporate events & gatherings.
Assist with setup and general support of office/cubicle spaces to include furniture moving and installations.
Coordinate recycling and shredding collections schedule pickups and submit invoices for approval.
Maintain kitchen cleanliness restock supplies and support the upkeep of coffee brewers storage spaces and warehouse areas.
Maintain various office supplies including ordering stocking and submitting invoice approval.
Other duties as assigned.
Education & Experience:
High School Diploma AND 0 years of relevant experience OR an equivalent combination of education and experience.
Technical Skills & Abilities:
Basic working knowledge of Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to handle multiple tasks in a fastpaced environment.
Customer service focus mindset with problemsolving skills.
Strong organizational skills and attention to detail.
Physical Requirements:
Ability to work on a computer for extended periods of time.
Ability to sit and/or stand for extended periods of time.
Must be able to lift a minimum of 55 lbs. up to 80 lbs. not on a continuous basis.
Travel:
Ability to travel to regional offices approximately 5% of the time. A valid drivers license and proof of insurance are required.
GBA provides a comprehensive benefits package including medical vision dental life insurance accident short and longterm disability hospital legal 401k employee assistance program (EAP) wellness program paid sick time paid company holidays floating holiday and a flexible time off program. Eligibility requirements apply to all plans in the United States. GBA reserves the right to alter benefits offerings at will.
Employment Type
Full Time
