Office Manager (Fixed Term to September 2026)
Office Manager (Fixed Term to September 2026)
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Job Description
Discover
The Opportunity
An Office Manager oversees daily office operations manages MS365 Software assists with contract administration supports senior management handles event and vendor management and provides general administrative support to the team all while fostering a positive and inclusive work environment.
What youll do
Responsibilities
- Office Administration: Oversee daytoday office operations including managing office supplies equipment and facilities.
- Executive Assistance: Provide administrative support to the Executive Director including calendar management travel arrangements meeting coordination and other tasks as needed.
- SharePoint Administration: Maintain and update Internal and External SharePoint to ensure accurate and uptodate client information.
- Contract Management: Assist with contract administration including drafting reviewing monitoring and organizing contracts and agreements.
- Expense Claim Review: Perform detailed review of expense claims to ensure accuracy and adherence to ReCovers travel and expense policy.
- General Administrative Support: Assist with general administrative tasks including data entry filing copying and scanning documents.
- Event Coordination: Assist with the planning and coordination of office events meetings and workshops.
- Vendor Management: Liaise with vendors service providers and contractors to ensure timely delivery of services and supplies.
- Team Support: Provide administrative support to other team members as needed including scheduling meetings preparing presentations government funding claims and coordinating travel arrangements.
- General Support: Provide general administrative support to team members fostering a culture of collaboration and mutual support.
What youll need
Qualifications
- Bachelors degree or diploma in business administration office management or related field or equivalent work experience.
- Minimum 35 years of experience in office administration or office management roles.
- Strong organizational skills and attention to detail with a focus on creating a supportive and inclusive work environment.
- Excellent communication and interpersonal skills with a compassionate and empathetic approach.
- Proficiency in Microsoft Office suite and office management software.
- Ability to prioritize tasks and manage multiple responsibilities in a fastpaced environment.
Were looking for
Core Skills
A little bit about us
The ReCover Initiative
The ReCover Initiative was founded in 2020 with a mission to develop deep retrofit solutions that respond to the climate crisis at speed and scale. We achieve our mission through research and development programs and services to building owners and capacitybuilding activities for industry.
As the deep retrofit accelerator for Atlantic Canada we are creating alliances to transform the building sector in Atlantic Canada.
We are funded by NRCAN the Trottier Family Foundation the Echo Foundation the McConnell Foundation and the Halifax Climate Investment Innovation and Impact (HCi3) Fund.
Our headquarters is in Nova Scotia. We acknowledge that we are in Mikmaki the ancestral and unceded territory of the Mikmaq People.
Are you interested
Work With Us
- This is a hybrid position; you will work from home and our office in Burnside Dartmouth
- 35 hours/week Monday to Friday
- Fixedterm position with an anticipated start date of early June and the term ending September 1 2026
- Salary is competitive based on qualifications and work experience
- Four weeks of vacation
- Company health benefits available
We embrace a culture of belonging in the workplace. No matter who you are where youre from how you think what you believe in or who you love we welcome your application. We all come from different backgrounds and different walks of life bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ Black Indigenous and People of Colour (BIPOC) women newcomers to Canada and people with disabilities.
Required Experience:
IC
Employment Type
Temp
