Athletics Facilities and Programs Supervisor

REPORTS TO:Leisure Services Administrator Assistant Director and/or Director
FLSA STATUS:Exempt Executive
CLASSIFICATION:Personnel System Requires satisfactory completion of a sixmonth probationary period.
PAY GRADE:120
SAFETY SENSITIVE:No

Purpose of Job
The purpose of this job is to manage the operations of assigned facilities owned by AthensClarke County Unified Government under the jurisdiction of the Leisure Services Department. Duties and responsibilities include but are not limited to supervising and evaluating assigned staff preparing and monitoring facility budget managing facility programs utilization and rentals developing goals and performing additional tasks as assigned.

Job Related Requirements

Work Schedule: Varied hours Monday through Friday depending on the current programs. Saturdays and Sundays as needed based on programs rentals and special events.

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation responsible for the safety readiness and operation of the vehicle and must abide by ACCs safe driving policy.

Bachelors degree in course of study related to the occupational field with three years of related experience required; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for the job.

Two years of supervisory experience required.

Must possess a valid drivers license.

Must be certified in First Aid/CPR/AED and Mandated Reporter or have ability to attain within 6 months of employment.

Must have or obtain within twelve (12) months of hire FEMAs NIMSand 800 level training and maintain these trainings throughout employment.

When assigned to Youth Athletics & Tennis:

Certification as a Certified Youth Sports Administrator (CYSA) preferred.

The following duties are normal for this job. These are not to be construed as exclusive or allinclusive. Other duties may be required and assigned.

Supervises and evaluates assigned facility staff and handles employee concerns directs work assignments counsels and disciplines employees when necessary and performs employee performance appraisals.

Recruits and oversees work of contract labor personnel.

Develops directs implements and evaluates programs special events activities and resources for the community; determines program content/schedules and allocates staff hours supplies equipment space and other resources.

Supervises the daily operations maintenance and use of the facility by staff public and other community institutions and handles all related complaints and problems.

Prepares reports on facility usage program/facility costs and participation; develops basic methods for tracking programs participants and costs gathers and inputs data prepares findings for further analysis.

Prepares annual facility budget and monitors expenditures under current budget; directs and manages the collection of revenues and prepares revenue and facility rental reports.

Develops short and long range goals for the facility and plans daily workflow to meet goals.

Promotes general use of facility through advertising public relations and marketing in conjunction with Leisure Services Marketing Coordinator. Supervises and trains volunteers and evaluates their usage for facility programs and services.

Coordinates all maintenance and security needs for the facility and programs. Inspects assigned facilities for safety and repairs and creates work orders to appropriate personnel as needed. Performs light manual labor duties including cleaning and event setup/tear down.

Schedules and manages indoor and outdoor facility rentals and programs and coordinates customer needs. May be assigned as facility liaison for department social media and/or volunteer task force.

Serves as a Department liaison with community groups associated with assigned facilities or programs.

Enforces policies and procedures at assigned facility and provides input on Departmentwide policies and procedures as needed. Performs other related duties as required.

When assigned to Youth Athletics & Tennis
Serves as the Leisure Services Department liaison for outside youth sport providers and local tennis associations.

Oversees and enforces terms of agreements between ACCUG and youth sports providers; educates leagues about youth sport standards. Annually reviews Youth Sports Provider Agreement and recommends changes as needed.

Directs the field permitting process established for outside youth sport providers.

Writes and/or recommends policies and procedures related to outside tennis associations and youth sport providers utilizing ACCUG facilities.

Establishes and oversees the development of Leisure Service Departments tennis and youth sports programs.

Develops and oversees official background check program for youth sport programs.

Supervises the operations of multiple facilities at which tennis and youth sports activities are conducted.

Stays current on information related to youth sports administration and communicates changes or new information to staff and outside youth sport providers.

Oversees and/or conducts coaches training and clinics as needed.

Within six months of hire obtains the Certified Youth Sports Administrator (CYSA) certification and meets requirements to maintain certification.

Knowledge Skills and Abilities

Knowledge of the principles practices and procedures of the Leisure Services Department as they pertain to the performance of duties relating to the position of Facility Supervisor.

Knowledge of management and recreational practices policies and procedures as necessary in the completion of daily responsibilities.

Knowledge of all applicable laws ordinances policies standards and regulations pertaining to the specific duties and responsibilities of the job.

Knowledge of principles and practices of recreation administration relevant laws ordinances policies and procedures budgetary processes and procedures and the theory and principles of program development and implementation in recreation.

Knowledge of first aid and CPR departmental programs community resources supervisory practices rules of a variety of sports and the techniques equipment and supplies used in athletics and park maintenance.

Knowledge of Geographic Information Software (GIS) Trails and Open Space or Beech Haven Park.

Ability to stay abreast of any changes in policy methods operations budgetary and equipment needs etc. as they pertain to departmental operations and activities.

Ability to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position.

Ability to effectively communicate and interact with subordinates management employees members of the general public and all other groups involved in the activities of the AthensClarke County Government as they relate to the Leisure Services Department.

Ability to develop and administer policies procedures plans and activities and to monitor performance of subordinates against measured established goals.

Ability to develop and implement longterm goals for the department in order to promote effectiveness and efficiency. Ability to assemble information and make written reports and documents in a concise clear and effective manner.

Ability to use independent judgment and discretion in managing subordinates including the handling of emergency situations determining and deciding upon procedures to be implemented setting priorities maintaining standards and resolving problems.

Ability to comprehend interpret and apply regulations procedures and related information.

Ability to handle required mathematical calculations.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer telephone and calculator. Must be able to use body members to work move or carry objects or materials. This position requires: walking standing bending stooping pushing pulling lifting fingering grasping feeling seeing talking hearing and repetitive motions. Must be able to climb stairs including irregular ladders and historic stairwells that are throughout many facilities Must be able to exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.

DATA CONCEPTION:Requires the ability to compare and/or judge the readily observable functional structural or compositional characteristics (whether similar to or divergent from obvious standards) of data people or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions.

LANGUAGE ABILITY:Requires the ability to read a variety of reports forms and informational documentation directions instructions and methods and procedures. Requires the ability to prepare forms reports letters memoranda and miscellaneous documents using prescribed formats and conforming to all rules of punctuation grammar diction and style. Requires the ability to speak to people with poise voice control and confidence.

INTELLIGENCE:Requires the ability to learn and understand basic principles and techniques to acquire and be able to expound on knowledge of topics related to primary occupation and to make independent judgment in the absence of management.

VERBAL APTITUDE:Requires the ability to record and deliver information to explain procedures and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative technical or professional languages including aviation and accounting terminology.

NUMERICAL APTITUDE:Requires the ability to utilize mathematical formulas to add and subtract totals to multiply and divide and to utilize and determine percentages.

FORM/SPATIAL APTITUDE:Requires the ability to inspect items for proper length width and shape visually with automated office machines.

MOTOR COORDINATION:May require the ability to coordinate hands fingers and eyes accurately in using automated office equipment. Requires the ability to use the keyboard lift bend push and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY:Requires the ability to handle a variety of items such as a computer and calculator. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT:Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION:Requires the ability to talk and/or hear: (Talking expressing or exchanging ideas by means of spoken words). (Hearing perceiving nature of sounds by ear). Must be able to communicate via telephone twoway radio.