Executive Receptionist and Administrative Assistant - President's Office

Are you a highly organized and detailoriented professional who thrives in a fastpaced dynamic environment Do you have a knack for building relationships and a passion for supporting an organization in achieving its goals If so the University of Southern Maine (USM) invites you to apply for the exciting opportunity to join the Presidents Office as an Executive Receptionist and Administrative Specialist!

Youll play a vital role in ensuring the smooth operation of the Presidents Office serving as a first point of contact for faculty staff students and external stakeholders.

What Youll Do:

• Greet and welcome visitors with a positive and professional attitude.
• Answer phones with professionalism and efficiency screen calls take messages and transfer calls effectively as appropriate.
• Represent the Office of the President in a professional collaborative problemsolving and knowledgeable manner
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Provide multiple levels of support to our CBO and our VP of Enrollment Management and Marketing including data reporting; meeting scheduling and planning; material creation and more.

Why Youll Love Working at USM:

• Connect and Grow: This role puts you at the heart of the university offering unparalleled opportunities to interact with leaders and community members across diverse fields.
• Make an Impact: Your contributions will directly support the success of initiatives that shape the future of USM and its students.
• Professional Development: Gain experience in a dynamic higher education environment perfect for launching or advancing your administrative career.
• Supportive Community: Join a collaborative team that values innovation excellence and a shared commitment to our students and community.

What Were Looking For:

• A proactive detailoriented professional with strong communication and organizational skills.
• Someone who thrives in multitasking and can anticipate needs before they arise.
• Experience in administrative support with a high degree of professionalism and confidentiality.
• A team player with a positive attitude and a passion for service.

Located on our Portland campus this fulltime position will pay $22.08/hour (nonnegotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System. This is a confidential nonrep hourly position.

This position provides a terrific opportunity to pursue a bachelors or advanced degree through the universitys generous tuition waiver benefit.
The University of Southern Maine offers highly competitive benefits for fulltime and eligible parttime employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health dental and vision insurance.
• Lowcost shortterm disability insurance and employerpaid longterm disability insurance.
• Employerpaid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)retirement plan with employer contribution.
• Free access to the METRO system including the Husky Line with service between our Portland and Gorham campuses.

To learn more please review the Benefits Information Summary.

The University of Southern Maineis a vibrant academic community located in the greater Portland Maine area including campuses in Portland Gorham Lewiston and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs emphasizing handson learning community engagement and interdisciplinary collaboration. With a highly engaged studentcentered learning environment USM is a steward of higher education helping drive the economic cultural and civic life in the communities where our campuses are located and beyond. USM is committed to providing expanded access to highquality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM visit About Our University.

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives enhancing teaching learning personal growth and overall institutional achievement. USM encourages applications from individuals of all backgrounds including women veterans and those with differing abilities experiences and cultural perspectives.

We are dedicated to our Service Promise Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care Integrity Equity and Responsiveness.

Required Qualifications:

• High school diploma or equivalent (G.E.D.) and sufficient work experience.
• Minimum of two years administrative or project support or comparable experience.
• Computer proficiency intermediate to advanced (ex. MS Office HRIS GSuite web) skills in office technology software programs and presentation development.
• Exceptional communication and interpersonal skills.
• Exceptional organizational and time management skills.
• Ability to manage multiple tasks can prioritize and maintain high quality work product with a keen attention to detail.
• Exceptional interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies in a diverse community.
• Confidence in handling conflict and addressing the needs of visitors while upholding company policy.

To apply click on Apply Now or visit our USM Careers Pageand submit the following:

• Cover Letter
• Resume/Curriculum Vitae

For full consideration please submit all required materials by (Date).

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions such as the University prepare publish and distribute an Annual Security Report (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three calendar years; and disclosures regarding the Universitys current campus security policies. View the Universitys Annual Security Report (PDF). If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format the University will provide such a copy upon request. Please email or call 207.780.4035.

EEO Statement:

The University of Southern Maine is an EEO/AA employer and is committed to nondiscrimination. For inquiries regarding nondiscrimination policies please contact the Office of Equal Opportunity and Title IX Services 5713 Chadbourne Hall Room 412 University of Maine Orono ME. TTY 711 (Maine Relay System)