Procurement Services Coordinator - Permanent Full-Time - Brantford (1.0 FTE)

Procurement Services Coordinator

Permanent Fulltime 35 Hours Per Week Monday to Friday 12 monthsPosition(1.0 FTE)

Salary range: $84532 to $96058

Start date: Immediately; Duration: Permanent

Procurement Services is responsible to provide professional procurement services for all schools and supporting departments within the Board. The Procurement Services Coordinator is responsible for coordinating all procurement activities in accordance with Board Policies and Administrative Procedures.

Given the central nature of Business Services it is imperative the Procurement Services Coordinator work in collaboration and cooperation with schools and other departments to build and execute oversight mechanisms for the procurement services of the Board to make certain that efficient and effective practices are active.

Prerequisites for position:

1. Postsecondary degree or diploma in a related Business or Supply Chain field.

2. Completion or near completion of the National Institute of Supply Chain Leaders (NISCL) and/or Supply Chain Canada (CSCMP) and/or certified Professional Public Buyer (CPPB)/Certified Public Procurement Officer (CPPO) or equivalent.A certificate in Risk Management is considered an asset.

3. Minimum of three (3) years of experience in a complex purchasing environment or similar or related experience preferably in the public sector.

4. Experience with public procurement policy framework used n procuring a wide range of commodities services consulting IT Facilities and construction.

5. Advanced knowledge and experience with contract law competitive bidding Construction Act Trade Agreements and other legislative requirements.

6. Demonstrated ability to work independently or as part of a team in a fastpaced environment where multitasking and reprioritizing is required. Analytical problem solving and investigative research skills are essential. Confidentiality of a broad range of business information is paramount.

7. Strong written and oral communication presentation and negotiation skills to convey information prepare notes conduct debriefs prepare documents and run training sessions for internal clients of all levels stakeholders and the vendor community. Attention to detail is critical.

8. Advanced understanding and skill in use of financial information (preferably familiar with edsembli FIN financial system) bids&tenders etendering platform MS Office applications (Word Excel PowerPoint Teams Outlook etc.) and other ecommerce applications.

9. Valid driver license and vehicle.

Key Job Requirements:

1. Provide guidance and support to staff on procurement related activities and review/audit these activities to ensure compliance with all related policies procedures and legislative requirements.
2. Oversee the procurement process (end to end) through the development/administration of competitive bid documents (specs evaluation criteria site meetings) etendering preparation of detailed analysis and required reporting to staff and others as required.
3. Review Purchase Orders in accordance with the Procurement Policy to ensure completeness compliance and appropriate vendor selection.
4. Administer the Boards Pcard program and review all activity for compliance and areas for improvement.
5. Provide contract management (review current and renewals) and support for contract creation and minimum requirements.
6. Oversee the Boards vendor performance program to ensure quality vendor relationships are maintained and end users are supported.
7. Monitor technical trends development and advances in the areas of procurement strategic sourcing vendor qualification purchasing systems and competitive bid processes to support continuous improvement in Procurement Services.
8. Analyze spend data as a means to increase efficiency effectiveness and transparency within the Boards supply chain.
9. Actively participate with other public sector agencies to develop collaborative procurement ventures and to remain current on best practices market conditions and other related issues and information.
10. Review ecommerce tools to promote efficiencies in the ordering and delivery of goods and services to sites.
11. Support the Buyer in maintaining the staff intranet to ensure current procurement related information is up to date and available for staff to refer to in their daytoday procurement needs.
12. Provide direction to the Buyer as required and in the absence of the Manager of Procurement & Risk Management Services.
13. Assist the Manager of Procurement & Risk Management Services with the Boards Risk Management and Accountability framework.
14. Perform other related duties as assigned by the Manager of Procurement & Risk Management Services.

Applications along with your resume and other supporting documents must be submitted through Apply to Education .

If you require accommodation for reasons of disability in the application or interview process please inform our Human Resources department at or. The application package is available in accessible formats upon request.

We thank all applicants for their interest however only those considered for an interview will be contacted.

Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring you require accommodation for reasons of disability in the application or interview process please email your request toin advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially by Human Resource Services.