Purchasing Coordinator - Health Department
Purchasing Coordinator - Health Department
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Job Description
Job Description
A career with a purpose in the community you love!
Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.
What its like to work here:
At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy worklife balance and room to grow and develop.
Surround yourself with:
Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Our community is more than a place; its our heart and service that brings us together.
We encourage worklife balance:
Working for Salt Lake County is more than just a paycheck. A career with us includes several benefits and perks. We support our employees with 12 Holidays up to 24 vacation days 12 sick days and one personal day every year.
Additional Benefits Include:
- Retirement options for hybrid pension/401(k) or 401(k) only with 10 employee contribution
- Medical coverage including a 100 countypaid premium option
- Dental and Vision coverage with coverage for adult designees
- Health Savings account with a county contribution of up to $1200 per year or a Flexible Spending Account
- 100 countypaid LongTerm Disability and employeepaid ShortTerm Disability options
- Professional Development and professional membership fees paid
- Tuition Reimbursement
- Plus: Onsite medical clinic and gym; hospital insurance auto insurance and home insurance and discounts at County facilities
For more benefits information Click HERE
JOB SUMMARY
Performs purchasing accounts payable administrative support and other related duties and functions.
MINIMUM QUALIFICATIONS
Three 3 years of experience in a closely related field; OR an equivalent combination of related education and experience.
Due to the nature of this position the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
ESSENTIAL FUNCTIONS
- Reviews coordinates and performs necessary tasks to ensure accurate budget line data entry of purchase requests from assigned departments and staff.
- Orders goods and supplies by assigning requests to direct pay or purchase requisitions. Maintains accurate and complete electronic records of all purchasing transactions. Tracks purchase orders until orders have been completed and properly paid.
- Verifies and processes invoices before processing for payment. Audits and processes approved travel tuition reimbursements and training requests.
- Performs timely accurate purchase card reconciliations and maintains electronic records for all purchases.
- Monitors computer records of contract transactions for compliance and reports contract status to appropriate personnel.
- Helps in answering questions and resolving complaints from vendors contractors and office staff.
- Reviews and verifies contracts and master agreements validity and accuracy of information before processing payments in the Purchasing system.
- Assists the Manager in ensuring the proper handling of fixed and controlled assets of the Office.
- May act as liaison to the relevant County agencies in resolving issues regarding purchasing problems and related questions.
- May process petty cash audit and compile mileage report.
- Backup other office support functions as requested.
KNOWLEDGE SKILLS AND ABILITIES (KSA)
Knowledge of:
- General accounting and auditing principles and practices
- Computer software internet email and systems related to job specific duties
- Contract Administration
- Lineitem budgeting
- Business mathematics
Skills and Abilities to:
- Perform accounting tasks
- Use computer software programs and office equipment related to job specific duties
- Follow complex written and oral procedures and instructions
- Work independently and with a team
- Effectively solve problems exercise sound judgment and complete work in a timely manner even under stressful situations
- Maintain records and files
- Communicate effectively both verbally and in writing
- Maintain confidentiality.
Additional Information
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
Work duties are typically performed in a general office setting.
Work schedule is Monday through Friday 8:00 AM to 5:00 PM. This position has a possiblity for hybrid work after passing probation.
Required Experience:
IC
Employment Type
Full-Time
