Office Assistant 3
Office Assistant 3
Posted on :
02-05-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 3717 - 4923
Vacancy
1 Vacancy
Posted on :
02-05-2025
Job Description
Description
- *Please Note: COVID Vaccine requirement for DOC employment NO LONGER REQUIRED*Office Assistant 3 (OA3Monroe Correctional Complex
FULL TIME Permanent
The Department of Corrections is seeking a highly motivated and qualified individual for the position of Office Assistant 3 (OA3 for Monroe Correctional Complex (MCC).
The Monroe Correctional Complex (MCC) is a 1700 bed male allcustody level facility located 30 miles northeast of Seattle. Employing approximately 1000 staff the complex consists of five major units: the Washington State Reformatory Unit (WSRU) Sky River Treatment Center (SRTC) a large mental health in patient treatment unit Twin Rivers Unit (TRU) Intensive Management Unit (IMU) and the MinimumSecurity Unit (MSU). Services provided at the Monroe Correctional Complex include custody and security classification education incarcerated individual work programs health care (both inpatient and outpatient) mental health care sex offender treatment food service maintenance personnel recreation volunteer services religious services library services offender records visiting and extended family visits.
The Department of Corrections (DOC) as a partner in the criminal justice system enhances public safety administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State. Whether the work is inside a prison in community corrections or in an administrative office the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
NOTE: This recruitment may be used to fill future vacancies. Duties
Department of Corrections OA3s keep our agency moving with their attention to detail and general administrative skill.
At the Monroe Correctional Complex an adult male facility this position works under general supervision independently performing a variety of complex clerical projects and assignments establishing manual or electronic record keeping/filing system and/or database files and responding to inquiries requiring substantive knowledge of office/departmental policies and procedures in support of the Department of Corrections mission to improve public safety.
Duties include but are not limited to:- Independently maintains and updates all programs in the Offender Management Network Information (OMNI) program.
- Track all changes and the daily management wait list in concurrence with incarcerated individual work crew supervisors and classification counselors.
- Enter library callouts and collect activity sheets weekly to enter in the callout system.
- Assist in compiling minutes for Correctional Program Manager (CPM) activities and prepping for distribution.
- Maintain all information regarding events fundraisers and unit movies.
- Handle all aspects of incarcerated individual orientation and complete in OMNI.
- Track incoming transfers to attend the orientation and schedule accordingly.
- Provide coverage for receptionist position for breaks and absences as required.
- Assist staff with information and supplies.
- Provide occasional supervision of incarcerated individuals.
- Attend meetings as required.
- Perform other duties as required and assigned by the Correctional Program Manager and Secretary Supervisor
- This position is located in an adult male correctional facility and has interactions with incarcerated individual maintenance crews.
- Requires primarily data/entry desk work however may require standing or sitting for long periods of time.
- Must be able to walk to all units and may be required to lift up to 40 lbs.
Qualifications
REQUIRED- High School Diploma or GED
- One 1 year clerical/office experience
- Must be able to type 40 words per minute
- Ability to maintain confidentiality in performance of job duties
- Professional and respectful communication
- Ability to work accurately and independently with minimal direct supervision
- Exceptional customer service skills
- Two 2 years of clerical keyboarding/typing and data entry experience.
- Competent at performing general clerical duties.
- Competent with computer programs such as Word Access Excel Outlook Teams Etc.
- Ability to work independently; read understand and interpret policies and procedures work and communicate effectively with others.
- Experience working in a criminal justiceenvironment.
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:- Cultivate an environment of integrity and trust:Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
- Respectful and inclusive interactions:Corrections appreciates and values individuals by promoting an inclusive and diverse environment which encourages safety. We respect value and listen to the thoughts feelings and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
- Peoples safety: Corrections believes in creating an environment that values physical mental and emotional security and wellbeing. We honor those who advance safety for all.
- Positivity in words and actions:At Corrections we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
- Supporting peoples success: Corrections is committed to our community understanding individuals instilling hope embracing change and providing opportunities.
ANTIRACISM COMMITMENT:The Washington State Department of Corrections recognizes both the historic and systemic disparities that exist within the incarceration system. Our agency is committed to ensuring a work environment which is free of prejudice discrimination or antagonism against a person or people on the basis of their membership to a particular racial or ethnic group. We emphasize our condemnation of visible and invisible discrimination and racism in all of its forms whether conscious or unconscious. Our agency believes that critical reflection concrete actions and sweeping accountability are the building blocks for institutional change and civil progress. We pledge to correct our own institutional practices which perpetuate a culture of privilege bias and discrimination for our employees our incarcerated population and our community.
DOC is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity diversity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
REQUIRED
Please include a RESUME COVER LETTER and a minimum of THREE 3 PROFESSIONAL REFERENCES with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references please include nonrelated professionals such as educators or other professional associates.
** Failure to provide this information may result in your application not being considered for this position **
**Please note: Phone number AND email address are required for all professional references.- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcoholfree work environment and our employees are expected to comply with all state and federal laws. A preemployment drug test may be administered as part of the selection process and applicants who test positive for any controlled substances will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of selfdefense and/or deescalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date ofhire. When positive tests result further information testing and treatment will also be required. Employment is not contingent upon test results.
- The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment. does not use EVerify; therefore we are not eligible to extend STEMOptional Practice Training (OPT). For information please visit .
What We Offer:
As an employee of the Department of Corrections your worklife integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical dental and vision these perks also may include:- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacation days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
For questions about this recruitment or to request reasonable accommodation in the application process please email or For TTY service please call the Washington Relay Service at 711 or.
Employment Type
Full-Time
Key Skills
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