Accounts Payable Analyst
Accounts Payable Analyst
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$ 28 - 33
1 Vacancy
Job Description
This position requires a highly detailoriented individual with good written and oral presentation capacities and ability to work within a team. This person thrives in an active office environment and maintains a positive approach to work challenges. This role requires onsite workdays in our San Francisco office.
Duties and Responsibilities
Oversee payable records for 35 properties.
Identify invoices stuck in Yardi exception queues researching issues such as missing property codes new vendors GL codes or split properties.
Ensure all corrections are updated in Yardi BOT1 BOT2 and FullServ tasks.
Run analytical reports to monitor inconsistencies in payable records workflows and GL codes for marketing/leaseup properties.
Adapt and follow to the new environment in Yardi for #1501HUB #1520HUB.
Generate financial reports to regularly monitor vendors (e.g. HD Supply Sherwin Williams PG&E) to ensure timely invoice approval and payment.
Escalate issues to AP Manager when invoices are stuck in RM/PS queue.
Address urgent timesensitive requests from Property Supervisors Asset Managers and DevAcct Manager ensuring no duplicates exist in payable analytics.
Resolve urgent vendor issues and final disruption notices obtaining login credentials or creating accounts for online payments as needed.
Set up autopay in vendors portal for routine payments and monitor them for timely processing.
Use Payable Analytics report to research and resolve duplicate payments requesting and following up on vendor refunds as needed.
Work with management on selected vendors to consolidate individual accounts into a master account.
Handle various Accounts Receivable issues: deposit checks locate the correct bank account and clarify refund reasons.
Initiate wires and book transfers in Wells Fargo BofA US bank for BPMC and mortgage payments after confirming approvals verifying logs and securing backup documentation.
Prepare and work on monthly 1504 Analysis worksheet for BRIDGE split properties upload the CSV file and initiate wire transfers across three banks.
Process statutory payments including annual property taxes unsecured taxes business license renewal fees and other mandatory fees ensuring all proper approvals and backup documentation are confirmed.
Requirements
Word processing and spreadsheet experience needed preferably MS Office suite 2 years of AP experience
Preferred Qualifications
General knowledge of Yardi
Previous A/P experience with a large volume of payments processed each month on a computerized accounting package
Working Conditions
Works in an office environment
Works a standard workweek
Physical Requirements
Ability to remain in a stationary (standing and/or seated) position more than half the time
Ability to operate machinery and/or equipment that requires the constant use of hands/fingers/wrists more than half the time
Ability to spend more than half the time viewing computer monitors
Ability to move lift carry push pull and place objects weighing less than or equal to 25 pounds without assistance
Required Experience:
IC
Employment Type
Full-Time
