Executive Assistant
Executive Assistant
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5years
62000 - 80000
1 Vacancy
Job Description
We re looking for someone who thrives in a fastpaced entrepreneurial environment and can balance tactical responsibilities with a strategic mindset. Your work will directly influence the success of our leaders our culture and the operational rhythm of the business.
Key Responsibilities
- Executive Support & Strategic Coordination:Proactively manage complex calendars meetings and travel with a focus on aligning time and resources to strategic priorities. Optimize daily operations by anticipating scheduling conflicts preparing necessary materials and ensuring leadership is briefed and ready.
- Information & Decision Support:Conserve the executive s time by gathering synthesizing and analyzing information in advance to support decisionmaking. Prepare leadership decks background research and followups to drive clarity and action.
- Confidential Leadership Partner:Manage sensitive matters with discretion maintaining the highest standards of confidentiality and professionalism. Serve as a trusted liaison between leadership and internal/external stakeholders.
- Operational Excellence:Lead administrative processes including expense reporting and project tracking with a focus on accuracy timeliness and process improvement.
- Special Projects & Personal Coordination:Drive highimpact projects with meticulous attention to detail.
- Availability & Flexibility:Maintain responsiveness to emails calls and texts outside of standard business hours to support the dynamic needs of the COO.
Qualifications
- 5 years of experience supporting senior leaders or executives in a consulting professional services or similarly fastpaced clientfacing environment strong preferred
- Proven ability to manage highly dynamic calendars frequent travel schedules and shifting priorities with exceptional attention to detail and discretion
- Strong written and verbal communication skills with the ability to craft executivelevel correspondence clientready documents and internal communications
- Demonstrated discretion and professionalism in handling confidential and sensitive business matters
- Adept at anticipating executive needs synthesizing key information and providing strategic support to enable decisionmaking
- Experience supporting leaders who manage multiple workstreams stakeholders and client relationships
- Technologically proficient in Microsoft Office Suite (Outlook PowerPoint Excel Word); familiarity with collaboration and project tools such as Teams Workday MS Dynamics is a plus
- Strong sense of ownership with a solutionsoriented mindset and the ability to remain calm and effective under pressure
- Excellent interpersonal skills; able to represent leadership with polish warmth and confidence in client and team interactions
- Flexible resourceful and responsive to changing needs with a deep commitment to delivering seamless operational support in a highperformance culture
Executive Assistant, Highly Organize, Quick Learner
Employment Type
Full Time
