Administrative Assistant

Versiti is a fusion of donors scientific curiosity and precision medicine that recognize the gifts of blood and life are precious. We are home to the worldrenowned Blood Research Institute we enable life saving gifts from our donors and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine transplantation stem cells and cellular therapies oncology and genomics diagnostic lab services and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes higher quality services and reduced cost of care for hospitals blood centers hospital systems research and educational institutions and other health care providers. At Versiti we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Under the direction of the SupervisorAdministrative Support this position provides administrative support to multiple leaders and departments of the Diagnostic Laboratories as assigned. This includes managing multiple calendars. This candidate will be highly focused and detailoriented with a strong commitment to accuracy.

Benefits
Versiti provides a comprehensive benefits package based on your job classification. Fulltime regular employes are eligible for Medical Dental and Vision Plans Paid Time Off (PTO) and Holidays Short and Longterm disability life insurance 7% match dollar for dollar 401(k) voluntary programs discount programs others.

MAJOR RESPONSIBILITIES

Proactively manage assigned leaders schedules using electronic calendar system alerting to upcoming events.

Provide administrative support for meetings including preparing agendas recording and distributing minutes within specified timeframe and facilitating catering as needed.

Coordinate various meetings and events including internal and external participants often utilizing remote solutions such as Zoom and Teams.

Coordinate continuing education opportunities for the Diagnostic Laboratories.

Coordinate travel arrangements for assigned leaders including completing travel reimbursement requests.

Organize and maintain filing and document management systems.

Compile data and assists in preparation of periodic or special projects including reports and spreadsheets.

Participate in team concept providing crosscoverage within department.

GENERAL DUTIES

Order office supplies and maintain appropriate inventory.

Distribute mail.

Perform incidental typing photocopying/scanning/faxing.

Participate in meetings and work groups.

Prepare routine correspondence.

Perform other duties as assigned which are reasonably within the scope of the duties in this job classification.

Understand and perform in accordance with all applicable regulatory and compliance requirements.

Comply with all policies and standards.

Education

• High School Diploma or equivalent required
• Two to three years posthigh school training or experience required

Experience

• 23 years experience required providing administrative support in an office or health care environment.
• Proficiency with Microsoft Office software (Outlook Word Excel PowerPoint Teams) and Zoom required.

Knowledge Skills and Abilities

• Knowledge of business and office procedures.
• Exceptional interpersonal and customer service skills with the ability to communicate with internal and external customers in a professional manner ensuring that the service standards of Versiti are maintained at all times.
• Ability to independently problemsolve using sound judgment and critical thinking skills.
• Proven organizational prioritization skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong degree of selfinitiative.
• Ability to handle confidential situations and materials.

Tools and Technology

• Computer Printer Multiline Telephone Fax Machine Photocopier required