Executive Assistant
Executive Assistant
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Job Description
Purpose of the Role
To serve as the central administrative and communications hub for AMTA ensuring alignment timely and member engagement across its growing initiatives and leadership. This role is the operational anchor during the dating phase of collaboration with visibility into highlevel strategic efforts including vendor relations member communications and leadership coordination.
Key Responsibilities
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Serve as primary support to AMTAs Executive Committee.
- Manage inboxes calendars and schedules across leadership (with emphasis on speed and clarity).
- Coordinate and document Executive Committee agendas calls and minutes.
- Track and follow up on strategic initiatives (e.g. vendor network buildout CE alignment policy projects).
- Oversee member engagement followups (e.g. new member welcomes renewals spotlight communications).
- Compile draft and send communications to members vendors or internal teams.
- Act as liaison between AMTA leadership and ZIA team or vendors (e.g. marketing tech support).
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Light project management using tools like Google Drive Trello or ClickUp.
- Anticipate needs support orgwide alignment and ensure smooth flow of priorities.
Ideal Traits & Profile
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Toptier English skills (written and verbal).
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Fast responder and proactive problem solver.
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Experience working directly with executivelevel leaders.
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Highly organized independent and forwardthinking.
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Trusted to handle sensitive organizational matters with discretion.
- Bonus: Experience with associations nonprofits or memberbased organizations.
Tech & Tools
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Gmail Zoom Slack Google Drive.
- Optional: ClickUp or similar task/project management tools.
- Comfortable navigating multiple communication channels (email chat text).
Reporting & Rhythm
- Daily checkin email with summary of actions upcoming tasks and blockers.
Weekly sync with ZIA team to align on deliverables.
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Monthly summary report of executed tasks and pending initiatives.
Employment Type
Full Time
