Payroll - Accounting Coordinator - FY 25/26
Payroll - Accounting Coordinator - FY 25/26
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Processes biweekly payroll in accordance with Town procedures School Department policies and the terms of all collective bargaining agreements.
- Coordinates with Personnel for timely and accurate setup of new employees to enable prompt payment.
- Processes biweekly payroll in accordance with Town procedures School Department policies and the terms of all collective bargaining agreements for over 900 employees and a total annual budget value of over $70 million.
- Extracts data from Absence Management Software to reconcile substitute coverage with staff absences contacting schools or departments to verify and correct data as needed prior to processing payment.
- Tracks and processes pay rate changes in accordance with the terms of collective bargaining agreements.
- Reconciles payroll to the general ledger and prepares journal entries for any changes.
- Works with the Assistant Superintendent for Finance and Operations the Director of Accounting and Business Services and the Director of Human Resources to maintain an uptodate comprehensive and accurate staffing schedule for payroll budgeting and forecasting purposes.
- Processes confidential and sensitive documentation related to leaves disciplinary and termination actions wage garnishments workers compensation claims and unemployment claims.
- Calculates and processes balloon (lumpsum) payroll; communicates and coordinates yearend close payroll timeline.
- Liaison with town Human Resource staff regarding reconciliations of all insurance premiums for staff whose status is changing.
- Processes other confidential requests from employees (e.g. Verification of Employment).
- Prepares and electronically transmits to TSA the third party administrator the 403B annuity file each week for verification and payment by the Town Treasurers office.
- Analyzes and reconciles all Massachusetts Teacher Retirement files for online filing of contributions from teachers. Ensures accurate coding in all categories to enable proper recording and allocation of funds to teacher accounts.
- Assists the Director of Human Resources and the Assistant Superintendent for Finance and Operations with request information for use iin contract negotiations.
- Cross trains the Accounting Coordinator of Accounts Receivable and Cash Management to perform the payroll function in their absence.
- Cross trains the Financial Transaction Assistant in generating and issuing paper timesheets to staff track substitute time in a spreadsheet document pay rate on the paper timesheets log payroll dates in MUNIS and assist as backup for simple data entry of hourly employees from paper timesheets.
- Enters and processes employee reimbursement payments.
- Documents procedures for all aspects of payroll processing MTRS filings calculation and processing of leave payments etc.
- Maintains payroll files in an accurate organized and uptodate manner.
- Maintains and implements salary tables for all staff on an annual basis.
- Performs other related duties as assigned by the Superintendent of Schools Assistant Superintendent for Finance and Operations and/or the Director of Accounting and Business Services.
Required Experience:
IC
Employment Type
Full-Time
