PARKS & RECREATION - Office Assistant II
PARKS & RECREATION - Office Assistant II
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position:
Office Assistant II
Department:
Parks & Recreation
Reports To:
Director of Parks & Recreation
FLSA Status:
NonExempt
Pay:
$14.33 per hour
DESCRIPTION
Support the Deputy Director of Parks & Recreation by handling instructor pay assist with invoicing and purchase orders. Set up concession stand cash drawers and handle the ACH and deposit preparation and reconciliation. Track payments and refunds for recreation classes and athletic leagues.
QUALIFICATIONS
- High school diploma or equivalent; additional coursework in office management or administration is a plus.
- Previous experience in an office or administrative role is preferred.
- Proficient in using office software including word processing and spreadsheet applications.
- Valid Driver license at time of placement.
- Bilingual is preferred but not required.
- Flexibility to work evenings and weekends as needed for special events or increased workload.
- Passion for community engagement and the promotion of recreational activities.
KNOWLEDGE SKILLS AND ABILITIES
- Knowledge of basic accounting principles is desirable.
- Knowledge of and familiarity with the Parks and Recreation Departments programs and facilities is advantageous.
- Skills in basic math for cash handling.
- Skills in excellent communication and customer service.
- Ability to maintain strong organizational and multitasking skills with attention to detail.
- Ability to handle sensitive information with confidentiality.
MAJOR DUTIES
- Provide administrative support to the Recreation Center Office Manager in daily operations.
- Assist in managing front desk activities including handling inquiries registrations and phone calls.
- Coordinate scheduling of recreational facilities meeting rooms and program spaces.
- Process registrations payments and maintain accurate participant records.
- Assist in organizing and promoting recreation programs classes and special events.
- Collaborate with the finance department to reconcile revenue and prepare financial reports.
- Maintain office supplies inventory and submit requisitions when needed.
- Handle basic accounting tasks such as petty cash management and expense tracking.
- Assist in developing and updating promotional materials and informational resources.
- Foster a welcoming environment for participants and visitors addressing their needs with professionalism.
- Other duties as assigned
This position is an essential service position and will require providing services during emergency situations.
Employment Type
Full-Time
