Operations Coordinator
Operations Coordinator
Posted on :
03-05-2025
Employer Active
1 Vacancy
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Job Description
Key Responsibilities:
- Generate and process accurate and timely invoices for hardware/services rendered to customers.
- Collaborate closely with various departments vendors and customers to gather necessary billing information and ensure completeness and accuracy of invoices.
- Maintain a comprehensive record of all invoicing and billing activities including tracking payment statuses and resolving discrepancies.
- Assist in the development and implementation of invoicing and billing policies and procedures to streamline operations and ensure compliance with company standards and regulations.
- Coordinate with the finance team to reconcile billing and payment data identifying and addressing discrepancies as needed.
- Prepare regular financial reports summaries and analyses related to invoicing and billing activities for management review.
- Assist in financial data entry and documentation ensuring accuracy and completeness of records.
- Provide support during audits and financial reviews by preparing relevant documentation and responding to inquiries.
- Schedule coordinate and manage appointments and meetings.
- Plan and book itineraries including flights accommodations and transportation.
- Organize coordinate and manage business unit events.
- Conduct research and compile data as needed for meetings and projects.
- Track and reconcile expenses.
- Meeting preparation take minutes and distribute.
- Onboard and offboard employees as directed.
- Make recommendations to Project Engineer & General Manager to improve efficiency productivity and optimization of operations.
- Create project numbers and folders.
- Help coordinate and book equipment/subcontractors as needed to support field activity.
- Create work packets when needed
Qualifications
- Bachelors degree in business administration Finance Accounting or a related field (or equivalent experience).
- Proven experience (2 years) in invoicing billing or financial administration roles.
- Proficiency in financial software and tools as well as Microsoft Office Suite.
- Strong understanding of financial principles processes and best practices.
- Excellent attention to detail and data accuracy.
- Effective communication skills both written and verbal.
- Strong organizational abilities.
- Problem solving mindset and ability to resolve discrepancies efficiently.
- High level of integrity and commitment to maintaining confidentiality.
- Team player with the ability to collaborate across departments.
- Ability to work under minimal supervision within broad guidelines of procedures and goals.
- Willing to submit to preemployment random and forcause drug testing.
- Willing and able to work a flexible schedule that includes extended hours.
- Proven experience keeping good relations and negotiating with vendors.
*Roles and responsibilities are subject to change to meet the needs of the organization.
Preferred
- Experience with IFS Financial Software.
#INDSPN
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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