Part-time Finance Administrator
Part-time Finance Administrator
Posted on :
03-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
03-05-2025
Job Description
Responsive recruiter
JOB OVERVIEW
We are seeking a highly organized compassionate and detailfocused Finance Administrator to support our Finance Team in donor relations benevolence coordination and financial event planning. This role requires strong interpersonal skills discretion and a genuine care for people balanced with high proficiency in administrative and technical systemsparticularly Excel and Apple platforms.
KEY RESPONSIBILITIES:
Administrative & Technical Proficiency
- Support calendaring scheduling and administrative tasks for the Executive Pastor as needed.
- Provide general administrative assistance including document preparation meeting coordination and internal communications.
- Maintain organized digital and paper filing systems for financerelated documentation
- Confidently use Microsoft Excel for financial tracking and reporting including pivot tables vLookups data validation and conditional formatting.
- Perform Mail Merge in Word for mass communications donor statements and event invitations
- Confidently operate Apple systems and adapt quickly to new platforms (OnlineGiving Planning Center Online MortarStone Divvy).
- Maintain organized digital and paper filing systems for financerelated documentation.
- Prioritize tasks effectively and demonstrate strong time management and communication skills.
- Must complete our assessment here within 2 business days of applying
Donor Relations & Finance Support
- Answer and resolve donor questions via phone and email including refunds and statement requests and troubleshooting any donor login issues
- Maintain confidentiality and accuracy when handling donor records statements and recurring giving schedules.
- Serve as a warm professional point of contact with high emotional intelligence in all donor interactions.
- Execute and manage internal and external communication requests related to donor engagement including Mail Merge for mass donor communications statement distributions and event invitations
Benevolence Coordination
- Triage benevolence requests with care discernment and discretion.
- Conduct intake calls process applications and assign cases to benevolence volunteers.
- Maintain detailed records in PCO workflows and profiles tracking all steps from intake to final approval.
- Coordinate financial assistance delivery including issuing gift cards and coordinating payments
- Partner with community organizations to refer individuals when requests fall outside scope.
- Restock and log gift cards process hotel reservations and follow all security procedures for sensitive information.
Event Planning & Support
- Assist with planning and executing annual large donor appreciation event (350 attendees).
- Coordinate RSVP systems communication logistics onsite needs and followup.
KEY QUALIFICATIONS:
- Mission Alignment: Demonstrates a personal alignment with Preston Trails mission beliefs and values and a commitment to our team values of SelfLeadership Positive Attitude Team Mindset Healthy Relationships and High Performance
- Technical Proficiency: Proven proficiency in Microsoft Excel and Microsoft Word including pivot tables vLookups data validation and Mail Merge functionality; confident using Apple/macOS systems Microsoft Office and cloudbased platforms; Minimum high school diploma or equivalent
- Communication: Exceptional verbal and written communication skills able to engage effectively with both internal teams and external donors
- Interpersonal Skills: High emotional intelligence with a warm professional demeanor and sound judgment; experience in donorfacing roles and sensitive financial discussions
- Confidentiality: Trusted to handle confidential donor and financial data with discretion and integrity
- Organizational Skills: Strong time management attention to detail prioritization and problemsolving abilities in a fastpaced multitasking environment
- Team Collaboration: Collaborative spirit with the ability to work effectively in a teambased setting
- Physical Requirements: Ability to stand walk and/or sit for extended periods of time as required by event or administrative duties
- Legal Requirements: Must have unrestricted authorization to work in the United States
- Preferred Experience: Background in nonprofit church or ministrybased environments is a plus
ORGANIZATIONAL RELATIONSHIPS:
MINISTRY TEAM: Finance Team
REPORTS TO: Executive Pastor
EMPLOYMENT CLASSIFICATIONS:
- Category: Parttime 20 hours per week (Mon thru Thur)
- DOL Classification: Nonexempt (hourly)
- Employee Class: Support Staff
- Commissionable: No
- Weekends Required: No
- Remote Work: No
Preston Trail Community Church
At Preston Trail Community Church our mission is to help people find AND follow Jesus Christ. This clarity comes from an awareness of our mission values strategy and measures. See more about our beliefs here.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
Key Skills
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