Administrative Assistant 3
Administrative Assistant 3
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$ 31909 - 42000
1 Vacancy
Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
ADMINISTRATIVE ASSISTANT 3
Address: Division of Developmental Disabilities (DDD)
8990 W. Peoria Ave Peoria AZ 85345
Salary: $31909 $42000
Grade: 17
Closing Date: May 5 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please visit or click on the link here to view Our DES video. Come join the DES Team!
DES Division of Developmental Disabilities (DDD) is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities and their families services and supports that are flexible high quality and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decisionmaking and engagement in the community.
Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement and cannot be employed or subcontracted by a DDD Qualified Vendor.
The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
Composing letters and memos; preparing presentations; developing spreadsheets; maintaining and entering information into Access databases in a timely manner; maintaining and utilizing a tracking system for project management to ensure timely submission of internal and external assignments/work products
Conferring with supervisor other division staff persons from community agencies organizations and businesses on a variety of subjects and issues; answering and/or researching needed information from email or phone calls from various staff or other entity requesting assistance ensuring complete and timely responses; working with members and families to resolve issues; reporting on issues that are not resolved
Functioning as office manager ensuring compliance with DES DDD and District policies and procedures; promoting a professional and customer service environment maintaining office support coverage and maintaining office equipment and supplies
Knowledge of:
Principles and practices of administration and time management; basic program rules regulations and operations procedures
Appropriate use of grammar punctuation and formatting various documents
Methods for tracking complex work with critical timelines
Skill in:
Oral and written communication; phone etiquette
Planning organization and time management
Using computer software/programs (e.g. Microsoft Office products Google documents)
Ability to:
Compose various documents with minimal supervision
Multitask and complete work within required timelines; work in a fastpaced environment
Maintain confidentiality and professionalism at all times
The ideal candidate for this position will have:
The ideal candidate will possess at least three (3) years of responsible administrative experience
Successfully pass background and reference checks; employment is contingent upon completion of the abovementioned process and the agencys ability to reasonably accommodate any restrictions
This position may require driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify)
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact Pio Guillenor email
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Pio Guillen ator Requests should be made as early as possible to allow time to arrange the accommodation.
Employment Type
Full-Time
