EVENT PARTICIPANT MANAGER (f/m/d) - Major Pharma Client
EVENT PARTICIPANT MANAGER (f/m/d) - Major Pharma Client
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Job Description
This role can be based in or around Berlin Cologne Frankfurt Stuttgart or Munich. Remote work is supported with occasional travel as needed.
Working at egg isnt just a job. Its about making compelling and inspiring experiences for our clients and their audiences.
We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.
Bring your authentic self
At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that isegg. And were always on the lookout for fresh talent and friendly faces to enrich and expand our team.
Which brings us to you.
Youre passionate about events and get a thrill out of exceeding clients expectations. You love working with people and its mutual because people love working with you. Youre personable and approachable with fantastic listening skills but youre also a planner with ninjalevel organizational abilities and a knack for managing multiple priorities and deadlines.
In this role you will work exclusively on one of our largest pharma clients delivering excellence in delegate management for complex highvolume pharma events.
What youll be doing
- Create an event management database and all related travel booking including the issuance of documents for all participants
- Keep participant lists updated at all times
- Keep our customers updated on progress
- Generate emailings for the event: invitation followup final confirmation emails
- Propose travel itineraries to participants
- Provide support on day of event and update attendance information post event
- Producing reporting and summaries on event participation and logistics
- Ensuring strict adherence to healthcare regulations (Germany and global)
- Using Excel for advanced data management (including pivot tables formulas and VLOOKUPs)
Must haves
(We really mean it. Candidates who do not meet the following criteria will not be considered.)
- 5 years of experience as a delegate manager travel agent or event logistics specialist
- Nativelevel German and excellent English (spoken and written)
- Deep knowledge of German and international healthcare compliance regulations
- Proven experience managing logistics and registration for pharma events
- Handson proactive mindset and a structured way of working
- Advanced Excel skills including formulas pivot tables and VLOOKUPs
- Experience in largescale agency environments with highvolume projects
- Strong communication and summarisation skills
Nice to haves
- Proficient in either event management database such as CVENT Atrium Evenium or KEY4
- Organized and rigorous
- Skilled at managing priorities and taking a proactive approach toproblemsolving
- Great listening skills and able todigest information
What we bring to the table
- A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (Weve been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
- Flexible working hours and structure (fully remote in some locations hybrid in others)
- Salary based on experience performancebased annual variable pay bonus
- One paid day per year to volunteer for a cause or organization of your choice
- Creative and brilliant colleagues
- Attractive career opportunities including international assignments
- An annual gettogether in some of the fanciest locations on the planet. Weve been to Paris New York Brussels Dubai and this year we are off to Marrakesh! Any ideas for 2026
The perks
- Lunch vouchers
- Home office / tech stipend
- Subsidised gym membership
- Petfriendly offices (depending on location)
- Free coffee in all offices
- Workation
- Company phone
The hiring process
- Online application (Youve swiped right.)
- First intro phone/video call (Weve swiped right now lets find out if we have chemistry!)
- First round interview (We like you. Now its time to get to know you better)
- Second round interview (Hey we like you a lot. Wanna meet the family)
- Offer (Were in love. We hope you are too)
The most important bit
At egg everyones ideas and perspectives are welcomed and encouraged. Were constantly striving to do better and be better: we give each other feedback regularly not just topdown from leadership but bottomup and sideways too! Accountability is key: its okay to make mistakes as long as we own and learn from them. People who thrive at egg have a deep curiosity to keep improving learning and coaching others.
Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation creativity and excellence. We are proud to welcome applications from individuals of all genders including those who identify as transgender or nonbinary as well as from BIPOC communities members of LGBTQ2S communities and people with visible and nonvisible disabilities.
Additionally as an ESG (Environmental Social and Governance) driven company we actively work to make a positive impact on our planet and society. By joining our team you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone!
Employment Type
Full Time
