Administrative Assistant - Buildings and Grounds
Administrative Assistant - Buildings and Grounds
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Job Description
- High School Diploma
- 15 Years of Administrative Assistant Experience
Communication & Coordination: Serve as the main point of contact for resident staff and contractor inquiries; manage repair/service requests and transportation scheduling; maintain clear and timely communication across departments.
Work Order & Maintenance Systems: Create and manage work orders using TELS; maintain accurate resident and staff data in TMA for tracking and reference.
Invoice & Financial Processing: Handle coding approval and filing of invoices petty cash credit card transactions and vendorrelated documents using Laserfiche and electronic filing systems.
Resident Billing & Move Coordination: Coordinate movein/moveout logistics for Wesley Park and Palmer House maintain occupancy records and submit billing for services such as key replacement and room modifications.
Office & File Management: Maintain organized electronic and physical filing systems for invoices proposals permits COIs personnel documents and vendor records.
Event & Setup Support: Manage facility setup instructions and records for events; communicate requirements with team members and follow up for clarifications as needed.
General Administrative Duties: Oversee tasks like door access updates compliance checks MSDS and training binders key and parking databases vehicle registration and office supply ordering.
- Human Resources will contact you within 12 business days of your application submission
- Complete 12 interview(s) and meet with immediate supervisor and mentor
- Upon receiving the job offer complete onboarding paperwork through Paycor
- Paid NewHire Orientation
- Continuous training from mentor
Employment Type
Hourly
