Fleet Management System Administrator
Fleet Management System Administrator
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Job Description
Are you looking to grow your career within one of the largest traffic control companies in Canada Do you have strong organizational communication and problem solving skills Are you adaptable and experienced with fastpaced working environments If you thrive in dynamic settings and want to be part of a growing team and company we want to hear from you!
The Universal Group is the largest traffic management and control services provider in Canada. The company is headquartered in Langley British Columbia with locations across British Columbia Alberta Saskatchewan Manitoba Ontario Qubec and Washington State in the U.S. Our company is driven by an entrepreneurial spirit and is rapidly growing as we are expanding our business across Canada and the U.S. This is an exciting opportunity to be a part of our growth. The Universal Group was awarded one of Canadas Best Managed companies in 2024 which is not only a reflection of our companys accomplishments but also a testament to the passion and expertise of our employees.
The primary responsibility of the Fleet Management System Administrator is to oversee and optimize the fleet management system ensuring efficient and secure operation. This role plays a critical part in supporting the organizations transportation and logistics operations by maintaining configuring and troubleshooting the fleet management software. These efforts contribute to the enhancement of the fleets productivity safety and costeffectiveness. Ensures the efficient and effective operation of vehicles and equipment maintenance schedules compliance and overall utilization. The Administrator plays a key role in optimizing fleet and equipment performance ensuring safety standards and supporting operational needs to enhance productivity and costeffectiveness across traffic operations.
What you will be responsible for:
Fleet and Equipment Support
- Develop and maintain reports analyzing repair and maintenance (R&M) costs and work with managers to identify trends and efficiencies.
- Consolidate and analyze telematics geolocation data and fuel reports for auditing purposes.
- Present findings and datadriven insights to operations leads and other stakeholders.
- Answer fleet telephone line and address inquiries from field staff and vendors regarding fleetrelated matters.
- Consolidate purchase orders insurance records and R&M data into centralized reporting tools.
- Responsible for entering invoices into Fleetwave.
- Maintain accurate records of fleetrelated communications and activities.
- Collaborate with the Fleet Manager to ensure timely and efficient resolution of fleet issues.
System Maintenance:
- Maintain and update the fleet management system including software hardware and associated databases.
- Ensure the system remains operational and up to date with the latest features and security patches.
Configuration and Customization:
- Configure the fleet management software to align with the organizations specific needs.
- Customize the system to improve data accuracy reporting and analysis for optimal decisionmaking.
Troubleshooting and Support:
- Provide technical support and troubleshooting assistance to resolve issues that may arise with the fleet management system.
- Collaborate with internal teams and external vendors as necessary to ensure minimal downtime.
Data Integrity:
- Conduct regular audits to ensure data integrity across all sources.
- Oversee data management and ensure the accuracy and integrity of information within the system.
User Training:
- Train and support endusers such as fleet managers and drivers in effectively utilizing the fleet management system.
- Develop training materials and provide ongoing guidance.
Security and Compliance:
- Implement and enforce security measures to protect sensitive data within the system.
- Ensure compliance with relevant industry regulations and best practices.
Performance Monitoring:
- Monitor system performance identify areas for improvement and implement enhancements to optimize fleet operations.
- Generate reports and analytics for management to assess performance.
Vendor Relations:
- Collaborate with software vendors to improve data accuracy and reporting capabilities. Continually enhance the platform to meet the business needs.
- Manage relationships with software and hardware vendors including contract negotiations system updates and troubleshooting assistance.
Documentation:
- Maintain detailed documentation of system configurations processes and procedures.
- Keep records of system changes and updates for audit and reference purposes.
Continuous Improvement:
- Stay current with industry trends and emerging technologies related to fleet management systems.
- Propose and implement improvements to enhance the efficiency and effectiveness of the system.
What you get from us:
- Extended healthcare benefits available after probation.
- Opportunity to work for a large growing company.
- An RRSP matching plan.
- 3 weeks of paid vacation.
- Competitive compensation package.
What we need from you:
- A bachelors degree in information technology computer science or a related field.
- Proven experience in fleet management system administration or a related IT role.
- Strong knowledge of fleet management software and hardware components.
- Proficiency in database management and system configuration.
- Excellent troubleshooting and problemsolving skills.
- Strong communication and interpersonal skills.
- Knowledge of transportation and logistics operations is a plus.
- Familiarity with security protocols and compliance requirements.
- Ability to work independently and as part of a team.
- Detailoriented and highly organized.
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Why The Universal Group
The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being Passionate Authentic and Driven in everything we do and in every decision we make every day. They are the fabric of who we are and without question the reason for our success and continued growth.
The safety of our team members and the public is what drives us every day.
The Universal Group is an industry leader in traffic control services traffic management planning traffic equipment supply landscaping temporary labour and occupational health and safety training. We are a onestop shop as our full suite of services ensures that we can manage projects from conception to completion.
For more information about the company please visit ourIndeed Profile!
Our Commitment to Diversity
The Universal Group is an equalopportunity employer committed to diversity and inclusion in the workplace.
We prohibit discrimination and harassment of any kind based on race colour sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic.
Apply today; we cant wait to hear from you. Come grow with us!
UNV1
Required Experience:
Manager
Employment Type
Full-Time
