Project Support Officer
Project Support Officer
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Job Description
The Administration team within the Major Projects Directorate of Transport Scotland is responsible for providing administrative support to three Design Teams regarding the design assessment and promotion of a number of key infrastructure projects on the Motorway and Trunk Road Programme including the flagship A9 Dualling Programme improvements to the A96 and the A83 Rest and be Thankful.
This Project Administrator post will be responsible for the administration work necessary to take forward the statutory procedures for promoting new trunk road projects for Design Team 3 which predominantly leads on promoting improvements to the A96. This will involve dealing with the administration of compensation claims and invoices received into the Branch.
Responsibilities
Act as the initial point of contact for incoming telephone calls mail and email correspondence providing an initial response to enquiries and handling/signposting as appropriate.
Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
Arranging car hire and hospitality for colleagues and act as Requisitioner for any such orders through the Scottish Governments electronic ordering and payment system.
Book transport and accommodation as required.
Recording scanning photocopying processing and distributing as appropriate all mail coming into the Branch.
Receive log record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SGs payment policy.
Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
Maintain the Branchs records following Scottish Government information management by storing documents and records of all work related activities on our electronic filing system ensuring items adhere to the standard naming convention when stored.
Qualifications
There are no formal qualifications for this post.
Success Profile
Success profiles are specific to each job and they include the mix of skills experience and behaviours candidates will be assessed on.
Behaviours
the bigger picture (level 1
together (Level 1
at pace Level 1
effective decisions Level 1
You can find out more about Success Profiles Behaviours hereSuccess Profiles
How to apply
Apply online midnight on 28 May 2025 providing a CV and Supporting Statement of no more than 750 words which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.
If invited for further assessment this will consist of an interview and Presentation.
Assessments are scheduled for w/c 9 June however this may be subject to change.
About Us
Transport Scotland is the national transport agency seeking to deliver a safe efficient costeffective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers with a budget of over 4 billion per year. Transport is a vital feature of the Scottish Governments focus on increasing sustainable economic growth and transport investments and policies have major impacts on the economy people and the environment.
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of theUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.
As part of the UK Civil Service we uphold theCivil Service Nationality Rules.
Working Pattern
Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for please contact us.
You will require to be office based twice per week pro rata.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment todiversityand how we offer and supportrecruitment adjustmentsfor anyone who needs them.
Further information
For further information on this vacancy please contact by email at Lawrence Shackman
Find out more about our organisation what we offer staff members and how to apply on ourCareers Website.
Read ourCandidate Guidefor further information on our recruitment and application processes.
Required Experience:
Unclear Seniority
Employment Type
Contract
