Contract Administrator
Contract Administrator
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₹ 500000 - 3000000
1 Vacancy
Job Description
As a Contracts Manager the role involves overseeing the entire lifecycle of a contract from initiation and drafting to management and closeout. Your key objective is to ensure that all contractual obligations are met risks are minimized and the project runs efficiently within legal financial and operational boundaries.
Responsibilities and Tasks:
Stage (Contract Preparation and Negotiation)
oReview and Draft Contracts:
Support the preparation and review of contracts (e.g. Service Agreements NDAs purchase agreements) to ensure alignment with company policies and legal standards.
Identify and incorporate project scope deliverables terms and conditions.
oRisk Assessment:
Assess potential risks (financial operational legal) and propose mitigation strategies.
Highlight any deviations from standard terms.
oNegotiate Contract Terms:
Lead or assist in negotiating commercial and legal terms to achieve a mutually beneficial outcome.
Ensure clarity on obligations liabilities and performance criteria.
oStakeholder Collaboration:
Work closely with the legal finance technical and procurement teams to incorporate their inputs during contract drafting.
Ensure that internal approvals are secured before finalizing contracts.
Stage (Contract Management and
oContract and Administration:
Ensure timely signature and proper of contracts by authorized parties.
Distribute fully executed agreements to relevant stakeholders.
oPerformance Monitoring:
Track milestones deliverables and obligations to ensure compliance with contract terms.
Identify and monitor key performance indicators (KPIs) for contractors vendors or internal teams.
Approve CVs of resources being onboarded.
Track and monitor weekly timesheets submitted by contractors.
Prepare analysis and comparison statements and present them to internal stakeholders.
oChange Management:
Manage change orders or variations when there are modifications to the scope schedule or price.
Document and negotiate any amendments to the original contract.
oIssue and Dispute Management:
Address conflicts or disputes arising from nonperformance ambiguities or delays.
Follow formal escalation and dispute resolution procedures as outlined in the contract.
and Risk Management
oContract Compliance:
Ensure all parties meet their contractual obligations including quality delivery and payment timelines.
Verify adherence to applicable laws regulations and internal policies.
oRisk Mitigation:
Identify and manage potential contractual risks (e.g. penalties indemnities liabilities).
Work with legal teams to minimize exposure to claims or disputes.
oInsurance and Bonding:
Ensure relevant insurances (e.g. Professional Liability Workers Compensation) or performance bonds are in place as per the contract requirements.
and Documentation Management
oPayment Certification and Tracking:
Support the certification of contractor invoices with support from the project team.
Certification of expense incurred and the invoice.
Monitor invoicing and payment schedules to ensure timely payments and resolve billing disputes.
Track milestones linked to payments (e.g. progress payments or retention).
Prepare and manage the SAP system entries and approvals for processing the payments.
oRecord Keeping and Documentation:
Maintain an organized repository of contracts amendments correspondence and approvals.
Ensure version control and document confidentiality.
oReporting:
Prepare regular reports on contract performance risks or compliance issues for senior management.
Highlight any deviations from contractual terms and recommend corrective actions.
and Lessons Learned
oContract Closeout:
Ensure all contractual obligations are fulfilled including final payments deliverables and warranties.
Obtain formal signoff or closeout certification from the client or vendor.
oLessons Learned:
Conduct reviews to identify successes failures and areas for improvement in future contracts.
Document lessons learned for future reference.
6.Skills and Qualities Required:
oUnderstanding of contract law and industryspecific regulations.
oExcellent negotiation communication and stakeholder management skills.
oAnalytical mindset for assessing risks and solving disputes.
oAttention to detail to identify discrepancies in contract terms.
oOrganizational skills for managing multiple contracts simultaneously.
oProficiency in contract management software or tools (e.g. SAP Oracle Procore).
Required Experience:
Manager
Employment Type
Full-Time
