Natural and Applied Sciences Administrative Assistant

EVANGEL UNIVERSITY
ADMINISTRATIVE ASSISTANT FOR NATURAL AND APPLIED SCIENCES DEPARTMENT

JOB TITLE: Administrative Assistant

DEPARTMENT:Natural & Applied Sciences

REPORTS TO:Chair of Natural & Applied Sciences

CLASSIFICATION:Hourly FullTime 9Month

EU Mission Statement: Evangel University is a comprehensive Christian university committed to excellence in educating and equipping students to become Spiritempowered servants of God who impact the Church and society globally.

Position Summary:

The Department of Natural & Applied Sciences Administrative Assistant Manages the department office and provides administrative support to students faculty and staff. He/she is the initial point of contact within the department and coordinates department interactions with the campus and community. Requires accounting computer and Internet skills flexibility excellent interpersonal skills project coordination and the ability to work well with students administration faculty and staff.

DUTIES & RESPONSIBILITIES:

• Administrative Duties:
• Perform administrative tasks for the business of the department as assigned by the department chair
• Manage department chairs calendar by arranging appointments and promptly responding to inquiries via email and telephone
• Schedule student and guest appointments with department chair
• Track comprehensive financial data and accurately process budget reports. Monitor the department budget review monthly budget reports
• Prepare check requisitions and reconcile the department credit cards by means of MyCentralPay website gathering and scanning all receipts
• Organize information forthe department course scheduleeach semester and enter into CAMS:Manage courses offered faculty time and room
  assignment; this includes securing classrooms confirming class fees and resolving conflicting schedules
• Maintain departmental files: student academic folders budget information faculty information travel documents faculty meeting minutes equipment warranties and information as well as maintaining a list of vendors the department uses
• Track and maintain weekly attendance for 20 student clerical supervision as well as approving timecards in ADP and creating timecard reports
• Compile and maintain the Dept of Natural & Applied Sciences section of the university online catalog: revising and updating department programs and courses.
• Take minutes at department meetings; prepare and distribute minutes to faculty and the campus academic areas
• Help maintain faculty workload information: keep the load credit current and accurate in CAMS
• Manage the duplicating invoicing and delivery of textbooks produced by the department
• Maintain files and finances related to calculators students rent
• Obtain keys and maintain records for keys student employees check out
• Train schedule and supervise office student workers
• Help coordinate campus visits by prospective students and their families
• Create and maintain detailed advising folders for each new student
• Compile information for scholarships: prepare reports of applicants and enter scholarship awards online
• Compile information for outstanding graduating seniors and recognition awards: Order graduation plaques and medallions for graduation
• Monitor petty cash: reimburse faculty and students for department purchases and replenish funds when low
• Assist with the planning and implementation of department activities and social events
• Schedule rooms and equipment for department activities using the event scheduling software (EMS)
• Print schedules rosters transcripts and other CAMS reports
• Create and maintain current information for department digital signage
• Courier departmental mail
• Inventory and replenish office supplies for the department
• Maintains an open office and staffs the reception area during all working hours

Receptionist duties:

Facilitate positive student contact regarding appointments phone messages and other requests.

QUALIFICATIONS:

• An outgoing personality and the ability to relate well with faculty staff administrative personnel students student workers and campus visitors
• Strong communication and organizational skills including the ability to prioritize tasks
• Skilled in using the Microsoft Office Suite (Word Excel PowerPoint Publisher Outlook)
• Strong accounting skills is a plus
• Aptitude to learn new software
• The ability to multitask in an open work environment
• Must be competent in conducting business by telephone and email

INSTRUCTIONS FOR APPLICATION:

Please complete the following application questions and attach RESUME and COVER LETTER (either by downloading or copy and pasting at the end of the questionnaire). After you have answered all the questions please review your answers and PRINT if desire a copy. When you have completed the process please scroll to the bottom of the page and click FINISH. Once you have clicked FINISH you cannot go back and make changes. Thank you.

AAE/EEOC

Evangel University is an equal opportunity employer participating in the EVerify program.