Administrative Assistant IV - Parkview Elementary

JOB TITLE:

Administrative Assistant Level IV

SUMMARY OF POSITION/PURPOSE:

To complete duties as listed below in addition to supervising other office personnel.

SUPERVISOR:

Principal and Assistant Principal

SUPERVISES:

Other Office Personnel

EDUCATION REQUIRED/PREFERRED:

High School Diploma

EXPERIENCE REQUIRED/PREFERRED:

Minimum three years experience in related profession.

CERTIFICATE/LICENSE:

N/A

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Keeps a record of all daily attendance sheets turned in by teachers.
2. Posts period attendance in computer for all students.
3. Runs daily attendance reports.
4. Prints individual student attendance reports.
5. Records daily absences in computer for all students.
6. Makes calls to parents throughout the day regarding absenteeism.
7. Responsible for student daily check out or check in procedures.
8. Keeps all information current for forty 40 day count.
9. Compiles data for the 40th day report.
10. Prints form letters to parents for 3 5 and 10 day absences.
11. Submits STARS attendance reports to the District Office as per district schedule.
12. Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped.
13. Updates student information in their active files and on the computer.
14. Keeps updates and posts student active files.
15. Keeps Special Education student count current for the middle school.
16. Assist in the preparation of the end of the year report.
17. Keeps a file of all student activity absences.
18. Keeps records of all drop outs and withdrawals and reasons for their actions.
19. Compiles and submits reports as required by District Office.
20. Registers new students
21. Keeps a file on each student with general information pertaining to that student (e.g. student schedule copies of failure notices report cards notes from parents doctors etc..
22. Responsible for maintaining records of teacher substitutes.
23. Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom.
24. Makes arrangement for substitutes for all coaches in all sports.
25. Submits substitute report including reconciling time clock as per district schedule.
26. Files substitute reports in teacher files.
27. Maintains staff leave requests and compiles the leave report.
28. Maintains time sheet records and submit records to the District Office for all noncertified employees as per district schedule.
29. Builds templates for reports that need to be generated on the school computer.
30. Assists with daily office tasks such as answering phones waiting on students and parents writing readmits.
31. Type correspondence for Administration.
32. Inputs & maintains all school accounts federal operational and athletic budgets.
33. Receipts all money from clubs organizations buy outs etc.
34. Collects fines & fees owed (library lunch classroom yearbook etc.
35. Collects all fees associated with locker assignment.
36. Prepares all financial reports.
37. Deposits all monies receipted in bank.
38. Enters all deposits in Visions.
39. Inputs deposits and requisitions in Visions.
40. Inputs travel requests.
41. Pays invoices and P Card charges.
42. Other duties as assigned.

KNOWLEDGE SKILLS & ABILITIES REQUIRED/PREFERRED:

1. General computer skills
2. Data Base Management
3. Spreadsheet use
4. Ability to work with staff student and public in a positive and professional manner.
5. Knowledge of Accounting Practices.
6. Ability to multitask with few or no errors.
7. Knowledge of Powerschool.
8. Maintain confidentiality of school records under FERPA and HIPPA guidelines.

PRIMARY JOB LOCATION:

Position is primarily in an office setting. Secretary may be requested to cover classes or duties as deemed necessary by site Administrator.

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):

Year Round Employee

EVALUATION PERFORMED BY:

Site Principal/Assistant Principal

WORKING CONDITIONS AND PHYSICAL EFFORT:

Employees work:

Standing

10

Inside

90

Walking

10

Outside

10

Sitting

80

Total

100

100

Requirements While Performing Job:

Physical Activity

Daily: Yes/No

Description

Twist: Waist

Yes

Wrist

Yes

Neck/Shoulder

Yes

Stoop bend

Yes

Squat kneel or crawl

Yes

Repetitive motions of hands or wrists

Yes

Run

No

Climb ladders stairs or equipment

No

Ride equipment

No

Walk on uneven terrain

No

Fine finger dexterity

Yes

Manual dexterity

Yes

Reaching above shoulders

Yes

Reaching at shoulder height

Yes

Reaching below shoulders

Yes

Other

Requirements for pushing lifting pulling or carrying obstacles of weight

No. of lbs. from the floor

Push

Pull

Lift

Carry

Frequency: Explain if daily/weekly/monthly/once in a while

025

X

X

Daily

2650

X

X

Weekly

51150

Above 150

No. of lbs from chest high

025

X

X

Weekly

2650

X

X

Once in a while

51150

Above 150

No. of lbs. over head

025

X

X

Once in a while

2650

51150

Above 150

Must be capable of working under unusual conditions such as:

Chemicals skin irritants such as soaps cleaning agents and others

Cold/heat of outside work

Confined spaces such as crawl spaces and other small areas

Contact with the public

Yes

Dampness

Electrical

Explosives flammables gas paint thinners

High work spaces

Machine noise

Yes

Radiation

Sun

Vibration

Protective equipment required

Vision Demand and Capabilities Hearing Demands and Capabilities

Normal night vision

Normal depth perception

X

Normal depth vision

X

Normal color vision

X

Red/Green/Amber color vision

X

Uncorrected Vision

Corrected Vision

X

Hearing essentially normal

X

Some high tone loss

Significant high tone loss

Low tone loss

Other requirements: Corrected hearing

X

Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.