DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA) led by The Adjutant General provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sectionsoperations preparedness and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally DEMA is the headquarters for the Arizona National Guard the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community state and federal missions.

Work Location: Papago Park Military Reservation (PPMR) Phoenix AZ

Salary:$19.4691 $27.1410 per hour (DOE)

Grade: 20

Closing Date: May 7 2025

The Human Resources Analyst serves as the primary HR point of contact for an assigned service group(s) and works closely with the HR manager to provide vital HR functions such as performance management classification and compensation on boarding/off boarding benefits administration recruitment and selection and HRIS data entry. Actively participates in promoting a continuous improvement of workplace culture through the use of teamwork root cause problem solving standard operating procedures and use of performance metrics. This position will work on site at the Arizona National Guard Papago Park Military Facility as well as attends in person meetings with assigned service group(s) which may include in state travel.

Receives researches and responds to a wide variety of HR inquiries regarding personnel related matters. Prepares personnel action forms and is responsible for accurate and timely data entry of new hires promotions demotions salary changes off boarding etc. into HRIS. Responsible for ensuring HRIS data entry quality assurance through the regular auditing of data entry records and troubleshooting HRIS issues. Gather review and generate initial documentation and analysis for base pay performance pay pay equity and related matters.
Performs full cycle recruitment to include advising managers on staffing policies and procedures composes job announcements advertises vacancy announcements on electronic job boards and/or other media review resumes conducts professional reference checks and facilitates new employee orientation. Represents the agency at career events.
Oversee onboarding and off boarding processes including new employee orientation I9 verifications and coordination of fingerprinting and badging. Updates maintains and audits internal HR records to include to ensure the agency is in compliance at all times.
Maintain a thorough understanding of employment regulations trends and practices and legislation related to the area of assignment. Answers supervisors and employees HR questions to include benefits leave performance management State retirement program and State/ Agency HR rules policies and procedures.
Supports the Arizona Management System by participating in root cause problem solving use of metrics to evaluate process results and the creation and adherence to standard operating procedures.
Attends in person service group(s) meeting to include in state travel (Tucson Marana & Flagstaff).

Knowledge of:
Principles and practices of personnel management and administration; federal state and department rules policies and applicable employment/labor laws Including but not limited to FMLA FLSA COBRA EEO HIPPA. and USERRA.
Principles and practices of human resources management benefits administration and employee training.
Developing and implementing recruitment strategies.
Principals of classification and compensation.
Office equipment and their uses/functions; Computer software programs such as Google Office Suite Microsoft Office (Word Excel Access Outlook)

Skilled in:
Establishing and maintaining effective interpersonal relationships.
Research and analyzing documentation to determine proper action required.
Communicating effectively both orally and in writing.
Conflict resolution.
Use of databases to input track and retrieve information and provide reports as requested.
Prioritizing work to achieve maximum results and quality output.
Guiding others to useful resources.
Providing excellent customer service to all levels within the organization.
Managing workload multitasking and using resources efficiently and effectively.

Ability to:
Plan and make independent decisions.
Establish priorities and complete actions timely and accurately.
Work in a fastpaced environment and change work agenda/priorities frequently.
Communicate effectively with all levels of personnel within and outside of the organization.
Interact with a wide variety of entities and stakeholders.
Interpret policies and procedures clearly and assure content is understood and act on said policies or procedures as appropriate.
Monitor track and follow up on action items.
Set own work agenda.
Maintain confidentiality regarding personnel background and medical records/documents.

Desired qualifications include any combination of experience education and training that meets the knowledge skills and abilities as described. The preferred candidate will have a years experience in professional personnel work and or a Bachelors degree in Personnel Management or a closely related field.

Special Job Requirements:
This position requires possession of and ability to retain a current valid stateissued drivers license appropriate to the assignment. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R210207.12.
In State travel required.
The incumbent of this position will be required to pass a criminal background investigation.
The incumbent of this position must be able to achieve a favorable Tier 1 federal investigation for the purpose of Common Access Card (CAC) approval to permit federal IT system access..

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and longterm disability insurance
Optional employee benefits include shortterm disability insurance deferred compensation plans and supplemental life insurance

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

If you have any questions please feel free to contact
DEMA is a smokefree work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer