Adminstrative Assistant
Adminstrative Assistant
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$ 65000 - 75000
1 Vacancy
Job Description
Start Date: Early Mid June
Location: Boca Raton FL (OnSite)
Schedule: MondayFriday 9:00 AM5:00 PM
A small family office is seeking a seasoned Administrative Assistant to support their Senior Executive Assistant. Overseeing a portfolio of 12 residential and commercial properties the role requires maturity discretion and meticulous attention to detail.
Why Youll Love Working Here:
Youll join a closeknit team of 34 in a quiet professional office where kindness and mutual respect are core values. The environment is fastpaced yet grounded in loyalty and employers are kind considerate and show their appreciation to their employees.
Key Responsibilities:
- Provide administrative support to the Senior Executive Assistant
- Organize and maintain physical files and binders (significant filing involved)
- Track expenses and reconcile credit card statements
- Schedule and coordinate vendors for property maintenance
- Run routine errands (bank post office grocery deliveries etc.
- Monitor and restock office supplies
- Manage vehiclerelated needs (insurance DMV paperwork servicing)
- Assist with vendor documentation and Certificates of Insurance
- Support occasional travel planning and calendar management
Qualifications:
- Minimum 10 years of administrative experience ideally in a private office or family setting
- Bachelors degree required
- Proficient in Outlook Google Workspace and Excel
- Exceptionally organized and detailoriented
- Strong written and verbal communication skills
- Independent dependable and responsive to direction
- High level of discretion and professionalism (NDA required)
- Valid drivers license and clean driving record
- Notary license preferred
- Familiarity with vendor management and DMV protocols is a plus
- Flexibility to respond outside of business hours via text/email when needed
Ideal Candidates Are:
- Steady solutionsoriented professionals who thrive on supporting others
- Respectful team players who value confidentiality and structure
- Longterm thinkers looking to grow within a stable supportive environment
Compensation & Benefits: $65000$75000 annually (commensurate with experience health stipend 2 weeks PTO birthday and yearend bonuses annual salary review
Employment Type
Full-Time
