Educational Talent Search Program Manager

Position Summary: The Program Manager TRiO Educational Talent Search is responsible for developing managing and expanding academic supports for youth on the Comer Education Campus and serving as the lead manager of the GCYC TRiO Talent Search Program. The Educational Talent Search Manager oversees and manages the organization administration periodic review planning development and general effectiveness of the Educational Talent Search Program. This will involve leading Comers homework help and tutoring programs for 6th 12th grade students. During Summer Program the Program Manager TRiO Talent Search will manage Comers Summer Camp Academic Enrichment Programming for elementary aged youth.

Essential Functions and Responsibilities:

Leadership

• Provides leadership and direction to the Educational Talent Search Program and maintain the integrity of the U. S. Department of Education and GCYC guidelines/policies to ensure grant activities are in compliance

• Manages all aspects of the daily operations of the Educational Talent Search Program assisting students ages eleven through eighteen in gaining admission to postsecondary/vocational institutions

• Oversees program implementation including all activities executed and planned by partner schools

• Assists in the selection and provides training supervision performance evaluation and development of staff.

• Coordinates and reviews all aspects of the identification and selection process of participants.

• Develops project proposals and reports to monitor the Programs progress

• Evaluates the Programs activities to assure consistency with stated purpose and compliance with the U.S. Department of Education regulations

• Oversees the grants longterm goals relative to college readiness and completion by serving on appropriate committees and establishing purposeful initiatives and partnerships

• Establishes and maintains working relationships with area secondary schools postsecondary educational institutions and community agencies to assure cooperative referrals and coordination of recruitment activities

• Conducts project and program marketing and public relations activities for advocating the purpose and success of the program with students

• Conducts site visits to the targeted educational institutions to observe and assist advisors and instructional staff with curriculum presentations participate in field trips and college visits

• Coordinates the work of the Program with other TRIO projects/programs

• Collaborates with GCYC departments to provide academic support career readiness and postsecondary enrichment

• Attends meetings conferences and workshops for professional development

• Performs other duties as assigned by Director of TRiO Programs

Planning and Development

• Work closely with members of the GCYC TRiO Team to align and connect GCYC Programs to Academic Supports.

• Develop Plan Implement and Refine Academic Success Workshop Series / Curriculum for Middle and High School Aged Youth.

• Develop and grow GCYC academic supports (tutoring academic mentoring

• Design implement and manage Comers Academic Summer programs for talent search participants in grades 6th12th

Grant Administration & Data Collection

• Ensure compliance with all federal / Department of Education guidelines maintaining participant files and submission of all required reports in a timely manner.

• Recruit and track academic outcomes for 500 Eligible Talent Search Participants annually.

• Utilize Blumen to store and track electronic records and data on all ETS participants

• Maintain records participant files and assist in submission of reports for all grants which support Academic Support Programs (Talent Search)

• Work with GCYC Directors Managers and Program leads to track all Talent Search related grant compliance outcomes.

Direct Student Instruction and Recruitment

• Instruct/ coordinate Academic Success College/Career/high school readiness Workshops in GCYC programs and at target schools.

• Work with target feeder schools to instruct/coordinate academic mentorship groups for (Revere GCMS GCCP OKeeffe etc).

• Coach students especially in the area of developing executive functioning and academic success.

• Support team in the selection of program participants by making presentations to 6th 12th grade classes in targeted schools contacting parents and guardians interviewing applicants and ranking applicants based on eligibility criteria.

Other

• Serve as GCYC Leader on Duty when assigned.

• Contribute to a work environment that encourages knowledge of respect for and development of skills to engage with those of all cultures or backgrounds.

• Support the mission of GCYC and the TRiO Team and works collaboratively in a team setting serving the needs of youth.

• Abide by the employee handbook and established GCYC policies and procedures.

• Other duties as assigned.

• Supervise events and trips designed to help develop cultural competence high school exposure and postsecondary exploration.

• Tracks participant attendance in programming supports and referrals.

• Contributes to a work environment that encourages knowledge of respect for and development of skills to engage with those of all cultures or backgrounds.

• Other duties as assigned.

Miscellaneous:

• Responsible for maintaining a physically and emotionally safe environment to further ensure proper youth supervision and managing conflicts conduct issues and incidents.

• Attends required staff meetings and trainings.

• Works with other staff to execute effective outreach recruitment and retention strategies.

• Responsible for accurate data collection and data entry for grant and program compliance.

• Works collaboratively in a team setting serving the needs of youth.

• Is committed to the safety and development of all GCYC members.

• Serves as a role model for youth and community.

• Supports the mission of GCYC.

• Abides by the employee handbook and established GCYC policies and procedures.

Qualifications:

• Strong project management organizational and communication skills with a strong attention to detail. Must be able to initiate and finish projects.

• Ability to work collaboratively with internal and external stakeholders.

• Ability to multitask troubleshoot and problem solve effectively.

• Strong computer skills especially with the creation of presentations and MS Office Suite.

• Demonstration of cultural competency and dedication to working with youth families and community members in our care.

Education & Skill Requirements:

• Bachelors degree.

• Minimum of 2 years of experience working with middle school and/or high school aged students.

• Minimum of three years of demonstrated experience in management or administration at a secondary or postsecondary level

• TRiO Experience preferred

• Demonstrated experience supervising planning assigning scheduling and ensuring the quality of the work of others

• Demonstrated experience of maintaining grant compliance and required grant objectives

• Demonstrated experience effectively making decisions that have major implications on the management and operations within a department

• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

Core Competencies:

• Must possess genuine care and concern for youth especially preteens and teens.

• Program area management skills that are engaging nonoppressive and age appropriate.

• Demonstrates an understanding of guidance and discipline principles and conflict resolution strategies.

• Able to communicate effectively with youth coworkers stakeholders and families in a respectful and culturally competent manner via written and verbal communication.

• Must enjoy working with teams but can also work independently.

• Enjoys being the leader but is also confident enough to take directions from others.

• Demonstrates strong accuracy in all areas of work.

• Demonstrates understanding of the positive youth development philosophy.

• Possesses working knowledge of student career development concepts practices and procedures with the ability to use in varied situations as it pertains to the departmental focus

• Demonstrated ability to interact with other agencies in developing and providing services to clients including ability to advocate on behalf of clients for services with other agencies

Physical Work Requirements & Environment:

The GCYC environment is consistently bustling with youth and community members. The Centers work is fast paced and varied. Our work is done on site where our youth and families are. Therefore it is required that team members meet these requirements:

• Have the ability to lift up to 25 pounds.

• Possess the ability to walk during field trips and to complete building and program rounds.

• Be able to stand and move with youth during programs field trips and special events throughout the day.

• Must be able to ride various modes of transportation including school and coach buses airplanes cars vans and public transportation.

• Can operate in crowds or with small groups.

• Able to complete administrative work in a shared office space within a youth center.

• A flexible schedule for evening and some weekend hours is required during school year. Summer hours have a more traditional work schedule.