About the Role
The Payroll & Benefits Coordinator will report to our Global Controller. As a growing company we re looking for the right person to take ownership and help us move forward. To be successful you should have experience with multistate payroll generation and benefits programs. With employees and contractors around the world this position will be responsible for coordinating payments and benefits for all of them. The ideal candidate is detailoriented highly organized and able to work independently.
Key Responsibilities
Ensure payroll is processed accurately and efficiently on a biweekly basis for two companies.
Manage employee benefits programs for two companies including health and wellness benefits.
Serve as the point of contact and manage relationships with all providers including health dental vision specialty benefits payroll brokers state departments of revenue and unemployment.
Provide information to employees about their benefits and update them on any changes.
Onboard new employees including providing materials about payroll and benefits.
Manage employee documentation such as W4s and W2s.
Process and monitor unemployment insurance claim records.
Process wage garnishments.
Monitor promotions transfers and terminations.
Calculate termination payments and prepare required documentation for terminations.
Create contractor payments as required in the payroll system.
Assist employees with questions regarding benefits insurance paid time off FMLA Work Comp FAMLI coverage where applicable and COBRA for both companies.
Create new hire personnel files.
Maintain personnel and payroll records.
Assist terminating/retiring employees with exit paperwork.
Prepare biweekly payroll accounting entries for two companies and input into Sage Intacct.
Prepare allocation of payrolls on a bimonthly basis through intercompany billing.
Prepare monthend balance sheet reconciliations related to payroll and benefits.
Assist in creating required registrations for states when employees are hired in nonregistered states.
Assist in implementation of payroll and benefits for acquired employees.
Assist in creation and communication of benefits policies and procedures travel and expense policies and other HRrelated policies.
Participate in the annual benefits selection process for the following year.
Maintain confidentiality regarding personnel actions performance issues nonrenewal and termination documents organizational plans and legal actions.
Assist in the yearend audit and financial reporting process.
Support various monthend tasks and account analysis.
Other duties as assigned.
Requirements
Bachelor s or Associate s Degree in business or accounting preferred.
5 years of experience processing payroll and administering employee benefits.
Familiarity with Federal Labor law and MultiState Payroll Processing.
Proficiency with Google Docs Gmail MS Word and Microsoft Outlook.
Intermediate Excel skills (Pivot Tables VLOOKUPs etc..
Excellent customer service and communication skills both verbal and written.
Ability to prioritize and meet deadlines.
Attention to detail with a high degree of accuracy.
Willingness to learn new things and take on additional responsibilities.
Preferred Qualifications:
12 years of accounting experience.
Prior experience with QuickBooks Sage Intacct or other ERP Systems.
Benefits
WHAT WE OFFER:
Great Place to WorkCertified Company
Premium HMO
Holistic employee experience
Workfromhome and hybrid work setup
Rewards and incentives
Monthly engagement activities
Career advancement opportunities
Paid referral program
Bachelor s or Associate s Degree in business or accounting preferred. 5+ years of experience processing payroll and administering employee benefits. Familiarity with Federal Labor law and Multi-State Payroll Processing. Proficiency with Google Docs, Gmail, MS Word, and Microsoft Outlook. Intermediate Excel skills (Pivot Tables, VLOOKUPs, etc.. Excellent customer service and communication skills, both verbal and written. Ability to prioritize and meet deadlines. Attention to detail with a high degree of accuracy. Willingness to learn new things and take on additional responsibilities. Preferred Qualifications: 1-2 years of accounting experience. Prior experience with QuickBooks, Sage Intacct, or other ERP Systems.
Education
Bachelor s or Associate s Degree in business or accounting preferred.
Payroll and Benefits Coordinator
