Billing Clerk
Billing Clerk
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Billing Clerk
About us:
For over 75 years Gulf Copper & Manufacturing has been a customerdriven leader in the marine and offshore industries delivering unwavering quality and an uncompromising commitment to safety integrity and environmental protection. We specialize in repairing refurbishing and fabricating vital components for the oil and gas marine transportation refining petrochemical and government sectors.
Benefits:
- 401 (k)
- Group Health & Dental Plan
- Short & LongTerm Disability Insurance
- Life & Voluntary Life Insurance
- Holiday & Vacation Pay
- Employee Assistance Program
This position is responsible for the following: Other duties may be assigned.
- Assign project numbers for new entries in CRM.
- Monitor Customer Relationship Management (CRM) for project entries for accuracy i.e. status and project start date.
- Open/close projects in the system and maintain project documentation including customer purchase orders pre job budgets etc.
- Set up project budgets in Jamis Prime and run the Cost Summary Report to confirm budget set up.
- Coordinate with other divisions for shared projects including confirming item setup and budgets.
- Assist Project Managers with ongoing project reporting cost review and cost correction.
- Attend project meetings with project managers and customers as needed.
- Process customer billings using the Prime ERP system and Microsoft Excel to prepare billings and research billing issues. File the customer billing along with appropriate backup in SharePoint & Prime ERP system.
- Process revenue for month end and document revenue calculations.
- Communicate with billing manager / accounting managers/Project Management and others.
- Contact customers for collection of outstanding invoices and assist with customer questions.
- Attend the weekly collections meeting to update management on the status of unpaid invoices.
- Prepare and update Project Cash Flow forecasts.
- Perform other duties as assigned.
Required Education & Experience:
- High school education or equivalent
- Some college courses in business Accounting or Finance preferred.
- Five years of billing accounting or equivalent experience required.
- Billing or accounting experience in an environment that uses Job Cost Accounting preferred.
- Computer literate including advanced skills using Microsoft office (Word Excel Outlook) and experience with accounting software.
Working Conditions:
- Must possess mobility to work in a standard office setting and use standard office equipment including a computer and to attend meetings at various sites.
- Mobility to climb up and down stairs all day as needed.
- Health transportation and family arrangements to attend work every weekday from 8 am to 5 pm and work on the weekends as needed.
- Strength to lift and carry materials weighing up to twenty 20 pounds.
- Vision to read printed materials and a computer screen including the ability to look at a computer screen for at least eight hours each day.
- Hearing and speech to communicate in person and over the telephone.
- Regular exposure to all weather conditions especially hot humid and/or rainy weather combined with regular work time indoors in environmentally controlled conditions.
Necessary Equipment Operation:
- Office equipment including telephone scanner computer printer.
Special Skills:
- Excellent interpersonal and communication skills.
- High performance and a strong team player.
- Commitment to company values.
- Ability to function under pressure in a fastpaced environment.
- Ability to meet deadlines.
* An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.Equal Employment Opportunity Posters. If youd like to view a copy of the companys affirmative action plan or policy statement please email:emailprotected. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application please email:emailprotected.
Required Experience:
Manager
Employment Type
Full-Time
