Administrative Coordinator CEEL

Under the direction of the Executive Director and Director for the Center for Equity for English Learners and under the supervision of the Program Coordinator the CEEL Administrative Coordinator provides administrative and technological support to all CEEL staff affiliated faculty/instructors and external partners to support all Center projects and initiatives.

Position Specific Responsibilities/Accountabilities

1. CEEL OFFICE MANAGEMENT 35

• Serve as the primary contact for all Center project and initiatives. Coordinate and implement all public relations and recruitment activities.
• Work as CEEL liaison to the Controller Library LMU Extension Registrar ITS Facilities Management Office of Research and Sponsored Projects University Relations Terminal 4 and other internal and external constituencies as needed.
• Serve as a resource for all personnel speakers guests donors partners and university administrators. Support preparation of all documents and packets associated with such interface.
• Staff CEEL Center; work closely with CEEL Program Coordinator and Grant and Budget Specialist to maintain confidential files.
• Coordinate and oversee projects conducted by graduate assistants interns and work study students. Support Ed.D. fellows research associates.
• Coordinate internal office activities. Provide guidance and support in troubleshooting office equipment and prepare manuals and/or documents to detail use of office software (email word processing Banner Live Text etc.
• Purchase office and other supplies. Track and maintain inventory of supplies and assets.
• Coordinate the maintenance of CEEL mailboxes and electronic accounts.

2. PROFESSIONAL DEVELOPMENT PROGRAMS 20

• Support professional development and certificate course offerings. Create flyers oversee recruitment efforts address inquiries provide registration assistance troubleshoot issues schedule instructors prepare course materials for distribution coordinate support technology schedule rooms and order all appropriate materials/catering process related invoices and budget paperwork.
• Respond to prospective certificate program professional development and partnership participants.
• Coordinate schedule and staff all activities for the CEEL program including but not limited to Featured Speaker series certificate programs signature institutes committee meetings advisory panels webinars program orientations and special events/conferences.

COMMUNICATIONS & OUTREACH 20

• Review and edit content for CEEL website publications and written communications to ensure current relevant and consistent dissemination of information.
• Coordinate the maintenance of CEEL databases interest forms and contact lists.

IMPACT DATA ASSESSMENT AND CONTINUOUS IMPROVEMENT SUPPORT 10

• Support research procedures and processes. Maintain system(s) for tracking monitoring and reporting on website analytics professional development evaluations certificate program surveys grant activities student enrollment and other CEEL initiatives.
• Schedule required visitations/observations prepare and submit invoices related to research and evaluation and oversee related budget items.

SUPPORT 10

• Assist with CEEL programs and associated grant budgets. Process LMU card documentation and related paperwork requisitions travel reimbursements and stipend requests.
• Track and process consultant invoices and all additional requirements following established university protocol. Assist in technical aspects of all budgets including communications between department program(s) Center interdepartmental procedures and document compilation and organization. Assist in the preparation of monthly budget reports.

DUTIES 5

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a high school diploma or equivalent. Preferably a bachelors degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes.
• Minimum two administrative experience preferably in an academic environment.
• Exemplary communication skills (both written and oral) evidenced by background in preparing reports and executive summaries incorporating complex information
• Ability to multitask plan organize and execute daytoday operation; work under deadlines and maintain a detailoriented approach to each task; ability to prioritize and delegate the flow of work on a daily basis; ability to write and edit prepare memos and minutes type reports and other documents efficiently.
• Highly developed organizational and customer service skills.
• Demonstrated computer competency and proficiency in Microsoft Office (Excel Word PowerPoint) and other campus databases.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

Physical Demands

The employee will frequently sit; talk; hear; use hands and fingers to handle feel or operate objects tools or controls; reach with hands and arms. The employee will occasionally walk and must occasionally lift and/or move objects up to 25 pounds. The employee must be able to see closely and be able to adjust focus for use of computer and distance visibility.

#HERC# #HEJ#

Staff Term (Fixed Term)

Salary range

$22.88 $28.61 Salary commensurate with education and experience.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.