Program Assistant School Administration
Program Assistant School Administration
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Job Description
Job Overview
The Program Assistant works in the Office of School Administration on a range of tasks including those associated with administrative and clerical support scheduling and the maintenance of confidential student files and databases. The Program Assistant interacts with and provides information to schoolbased administrators parents and other stakeholders on a daily basis.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Provides administrative and clerical support to the Office of School Administration.
- Maintains confidential files and databases and produces reports lists summaries and other documents from those databases.
- Schedules hearings meetings staff development and other events including the preparation and distribution of communications agendas and other logistics.
- Collects compiles and analyzes data related to financial records and documentation.
- Fields and responds to inquiries as appropriate.
- Assists in the planning and monitoring of various tasks including tracking timelines to ensure deadlines are met.
- Participates in team meetings and contributes ideas for project and program improvement.
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education
High school diploma or GED
Experience
- One year of experience in administrative clerical or office support roles
- Proficiency with Google Suite Microsoft Office and video conferencing software
- Demonstrated ability to handle multiple tasks and priorities efficiently
- Experience in managing schedules deadlines and administrative workflows
- Strong written and verbal communication skills for drafting correspondence and reports and interacting with team members and stakeholders
- Experience working in a team setting and collaborating with colleagues and external partners
Licenses and Certifications
NA
Knowledge Skills and Abilities
- Experience with Google products and tools and the Microsoft Office suite of products
- Knowledge and proficiency in Phoenix SIS or comparable student information system
- Ability to communicate effectively both verbally and in writing
- Ability to perform work quickly and accurately and to work cooperatively with others
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.
Reports to:Supervisor School Administration
FLSA Status: NonExempt
Months/Days/Hours:12 months/ 254 days/ 8 hours
Salary Level: Universal8
Salary Scale: Range:$27.81 $35.79
Remote Work Eligible:No
Employment Type
Full-Time
