Office Manager Workplace Experience

KAYAK part of Booking Holdings (NASDAQ: BKNG) is the worlds leading travel search engine. With billions of queries across our platforms we help people find their perfect flight stay rental car and vacation package. Were also transforming business travel with a new corporate travel solution KAYAK for Business.

As an employee of KAYAK you will be part of a travel company that operates a portfolio of global metasearch brands including momondo Cheapflights and HotelsCombined among others. From startup to industry leader innovation is in our DNA and every employee has an opportunity to make their mark. Our focus is on building the best travel search engine to make it easier for everyone to experience the world.

KAYAK is seeking an organized hardworking highly motivated individual to create worldclass inoffice experiences for employees and drive daytoday office operations in our Sydney office!

This role is parttime spread across 4 days a week equivalent to 22.8 hours per week. Required to be in our Sydney office (Tuesday Thursday and half days on Monday and Wednesday).

In this role you will:

• Create a positive engaging and inclusive workplace experience where our people can do their best work
• Coordinate all office purchasing and inventory
• Manage ongoing office operations creating a clean organised and functional environment for all employees and visitors
• Plan coordinate execute all aspects of officeinitiated events including decorations setup and breakdown. Partner with IT for AV needs.
• Manage onsite food and beverage catering including snacks and lunches
• Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week Sustainability Diversity & Inclusion All Hands Offsites etc.
• Act as Floor Warden for local Life Safety drills and events
• Respond to emergencies and urgent issues promptly and appropriately
• Maintain office budgets related to supplies events and all operational spending
• Support Office Lead and Community Lead with budgets activities communications and house meetings
• Team up with Social Committee to coordinate various company outings & inoffice events
• Work with HR IT and Recruiting to onboard new hires managing seating allocation and new hire needs
• Be responsible for general upkeep and office maintenance needs (kitchen appliances chairs cleaning and equipment)
• Manage vendor relationships including existing contracts and developing new relationships
• Welcome visitors and interviewees assisting in coordinating plans including accommodation and transportation if needed
• Coordinate incoming and outgoing couriers
• Collaborate with Legal for all office operationrelated contracts
• Be proactive; talk with employees and keep a pulse on what keeps them happy and productive
• Be a part of the global Workplace Experience team and collaborate and participate across the Office Manager network
• Deliver light support for APAC remote employees and other offices in APAC that do not have an Office Manager
• Support facilities and office footprint operations including (but not limited to):
  • Implementation and upkeep of safety procedures and physical security protocols (e.g. safety teams first aid paperwork audits etc.
  • Office moves and refurbishments
  • Upkeep of office functionality (e.g. repairs furniture power lights pantry equipment etc.
• Perform other responsibilities as directed by the Workplace Manager.

Please apply if:

• Office management experience with an understanding of daily operations in a fastpaced environment
• Passion for people desire to create a worldclass experience
• Collaborative teammate
• Forward thinker anticipating the needs of others
• Strong interpersonal skills; fun professional friendly demeanor; desire to assist others and face challenges head on
• Proactive quick on your feet and an excellent multitasker
• Strong time management and organizational skills
• Tackle problems independently where appropriate and set priorities
• Excellent verbal and written communication
• Available to work in the office 3 or more days a week
• Ability to lift 20kg
• Familiarity with Google applications (Drive Docs) and Slack
• Able to maintain professionalism and discretion
• Strong organization skills

Benefits:

• Focus on mental health and wellbeing:
  • Companypaid therapy sessions through SpringHealth
  • Companypaid subscription to HeadSpace
  • Companywide week off a year the whole team fully recharges (and returns without a pileup of work!
• Paid parental leave
• Generous paid vacation time off for your birthday
• Paid volunteer time
• Focus on your career growth:
  • Development Dollars
  • Access to thousands of ondemand elearnings
• Employee Resource Groups
• Competitive retirement and health plans
• Free lunch 2 days per week
• Fun events and happy hours

Diversity Equity and Inclusion

At KAYAK we aspire to be a workplace that fosters inclusion and reflects the diverse communities we serve. Hiring people with different backgrounds and perspectives is critical to innovation and to how we deliver great experiences for our users partners and teams. We strive to be an open and welcoming environment so that no matter who you are you can be yourself.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform job responsibilities and to receive other benefits and privileges of employment. Please contact us to request accommodation(s).