ReceptionAdministrative Assistant 2025-01205
ReceptionAdministrative Assistant 2025-01205
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Job Description
Description and Functions
Open Until FilledGENERAL DESCRIPTION:
Come be a part of a team of professionals who care for and about the community members living at the Wyoming Retirement Center (WRC)! This professional Administrative Assistant will be the friendly face of the facility by greeting and assisting all who enter including current and prospective WRC community members family members and employees.
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.
- Greets and assists all who come into the Wyoming Retirement Center to ensure their questions are answered by the appropriate staff member.
- Answers a multiline phone system.
- Performs office duties including composing and typing correspondence; revising and updating forms; filing; receiving and distributing faxes; opening and sorting mail; and photocopying.
- Schedules maintains and updates facility calendar to reflect meetings staff absences and use of the training and conference rooms.
- Organizes maintains and orders supplies from the commissary for the supply room in the office.
- Maintains digital and/or hard copy business office records utilizing Google Workspace.
- Assists the Admissions Team by retrieving and returning initial referral calls maintaining the referral log and conducting facility tours.
Qualifications
PREFERENCES:
Preference will be given to applicants who have worked 6 months or more in a longterm care setting.
KNOWLEDGE:- Knowledge of office procedures filing alphabetizing English language and arithmetic.
- Knowledge of modern office practices procedures and equipment.
- Knowledge of Microsoft Office and Google Office suites.
- Knowledge of assembling sorting and distributing documents.
- Knowledge of reviewing and editing documents for accuracy and completeness.
- Knowledge of methods used to tactfully deal with the public.
- Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
- Knowledge of the preparation of records reports and correspondence.
- Knowledge of agency policies and procedures.
MINIMUM QUALIFICATIONS:
Education:High School Diploma
Experience:
02 years of progressive work experience (typically in Business Office Communications)
OR
Education & Experience Substitution:
13 years of progressive work experience (typically in Business Office Communications)
Certificates Licenses Registrations:
NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:
- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Ability to lift up to 50 pounds.
- Special physical demands are not required to perform the work.
NOTES:
- FLSA: NonExempt
- This is a fulltime position.
- For the health and protection of the persons we care for annual influenza vaccination is required and annual testing for tuberculosis.
- A background information check including the taking of fingerprints will be completed through the Wyoming Division of Criminal Investigation the Wyoming Department of Family Services and the Federal Bureau of Investigation for every successful applicant.
- Preemployment drug testing will be conducted on safetysensitive positions (direct patient care positions are considered safetysensitive). Drug and alcohol testing will be conducted on any position if reasonable suspicion exists.
- The Wyoming Department of Health offers an excellent benefits package!
- The Wyoming Department of Health is an EVerify Employer.
Supplemental Information
048Wyoming Department of Health Aging Division Wyoming Retirement Center
Click here to view the State of Wyoming Classification and Pay Structure.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Employment Type
Full-Time
