Clerk-Admissions and Records
Clerk-Admissions and Records
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 28449 - 35561
1 Vacancy
Job Description
POSITION ANNOUNCEMENT
CLERKADMISSIONS AND RECORDS
Office Locations(s): Main Campus 1405 Madison St. Shelbyville TN 37160
DEPARTMENT: Student Services FUNCTIONAL AREA: (G4 Academic & Student Support
JOB FAMILY: Support Staff Hourly CLASSIFICATION: FullTime NonExempt
HOURS: 7:30 a.m. 4:00 p.m. (maximum 37.5 hrs./wk. SHIFT: Days Monday Friday
DIRECT SUPERVISON FROM: Student Services Coordinator
The Tennessee Colleges of Applied Technology (TCATs) serve as the premier suppliers of workforce development throughout the State of Tennessee. We offer a comprehensive benefit package including an excellent retirement package from the state of Tennessee 401K plan with match paid holidays annual and sick leave health and dental insurance tuition assistance and state employee discounts.
SUMMARY
The Admissions and Records Clerk works under the supervision of the Coordinator of Student Services and in conjunction with TBR Shared Services Center. He/she inputs and maintains student data using the Student Information System (Banner) and Microsoft Office applications. He/she will be the primary Admissions and Records contact for prospective and current students through in person phone email and virtual meetings. He/she will perform general typing and duplicating of clerical assignments assist with preparation of reports and record keeping.
MINIMUM REQUIREMENTS
- High school graduate or equivalent as determined by the High School Equivalency Test (HiSET)
- 3 years of approved work experience in the field
PREFERRED QUALIFICATIONS
- Associate degree or diploma from an accredited technical training program applicable to the field
- 3 years of work experience in higher education
- Previous working experience with a student information system
KNOWLEDGE SKILLS ABILITIES
- Strong customer service skills effective oral and written communication skills and excellent organizational and planning skills
- Ability to effectively utilize Microsoft Office programs and other basic computer software
- Knowledge of current office technology equipment and procedures
- Ability in typing duplication filing completion of reports and numerical accounting skills
- Ability to establish and maintain effective interpersonal working relationships and to deal tactfully with students faculty staff industry partners and the public
- Ability to express ideas clearly concisely and convincingly
- Ability to exercise good judgment in evaluating situations and making decisions
RESPONSIBILITIES
- Disseminate information about the institutions academic programs and admission process in person by telephone and by email or virtual contact.
- Provide information and assist students in all aspects of student admissions registrations academic activity records and filing.
- Assist students to navigate the MyTCAT Portal to complete admission requirements and related information.
- Maintain placement and followup records on all noncompletions and completions.
- Assist in preparations for student orientation sessions.
- Perform electronic application processing using the customer relationship management system (Slate) and student information management system (Banner).
- Assist in entering admission decision processing using the student information management system (Banner).
- Assist in student registration processing using the student information management system (Banner).
- Assist the Student Services Coordinator with student records filing and reporting.
- Assist with periodic review of the Student Services webpage to ensure accuracy and submit changes as requested.
- Process student transcript requests.
- Process education verification requests.
- Perform student attendance and academic progression audits.
- Prepare student diplomas and certificates.
- Assist with preparations for graduation ceremony.
- Assist in compiling alumni and employer surveys for performance funding standards.
- Assist in compiling information for yearend placement and followup reports.
SPECIFIC DUTIES
- Answer incoming calls relay messages greet and assist visitors.
- Perform general typing and duplicating of clerical assignments.
- Assist with tours as needed.
- Participate in inservice training workshops and other programs which provide professional growth.
- Serve as a National Technical Honor Society (NTHS) Advisor.
- Other duties as defined by administration.
SALARY RANGE: $28449 to $35561 annually commensurate with experience and TBR/Tennessee College of Applied Technology salary guidelines.
GENERAL INFORMATION: Background checks will be completed on all new hires. Selected candidate will be asked to sign a background release authorizing TCATShelbyville to complete a background check which includes the following:
Sex Offender Registry Driving History
County Criminal National Criminal Database
Federal Criminal Sanctions and Disciplinary Database
Tennessee College of Applied Technology Shelbyville is a Tennessee Board of Regents institution and does not discriminate on the basis of race color religion creed ethnicity national origin sex disability age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment programs and inquiries regarding the nondiscrimination policies contact: the Human Resource Department 1405 Madison Street Shelbyville TN 37160.
Employment Type
Full-Time
