Office Services Technician

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our over 400 lawyers are based in offices in Toronto Montral Ottawa Calgary Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

The Office Services Technician provides routine distribution premises and purchasing services in the Toronto office. These services include furniture and equipment moves sorting and routing of mail and filling general office supply orders. The Office Services Technician will ensure all work is undertaken and executed in accordance with firms safety and security guidelines.

Hours ofWork:10:30 AM 6:30 PM Monday to Friday

Major Responsibilities

• Prepares boardrooms in the Conference Center and on practice floors for seminars and meetings (both for internal and external clients). This includes set up and resetting furniture and equipment as per the work order request.
• Completes Office Services requests as scheduled by the Supervisor. This includes installation of whiteboards pictures varidesks and minor repair work.
• Executes scheduled inspections of boardrooms washrooms general spaces and first aid kits/NERP supplies and reporting any issues to the Office Services Supervisor.
• Performs internal moves/student rotations from end to end. This includes the organization of employee boxes chairs and other furniture as indicated on the MAC spreadsheet. Some moves may include tagging of furniture assisting with the packing of office contents and overseeing external moving companies. Once the workstation is supplied the Office Services Technician will ensure the office/workstation is presentable (ex. furniture wiped down garbage/recycling bin and name plate in place etc..
• Completes distribution requests including mail fax and courier.
• Delivers and pickup of Interoffice Mail on assigned floors as scheduled and ensuring all picked up mail is returned to the mailroom sorted & processed.
• Fulfilling all orders received via Toronto epurchasing (Toronto only) and Osler Store (all offices).
• Unpacking incoming purchase orders and placing items on shelves.

Position Requirements

Education and Experience

This position requires a high school diploma plus one year experience working in an office environment. An equivalent combination of education training and experience may be acceptable.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Time management and organizational skills with the ability to prioritize and accomplish assigned tasks while effectively multitasking.
• Ability to work independently and be a team player.
• Ability to read write and follow verbal and written instructions.
• Proficient in Microsoft Office and comfortable learning new systems (Microsoft Outlook Excel Word MCDM).
• Customer service oriented and the ability to interact with a variety of individuals.
• Ability to operate hand tools in a safe manner; basic carpentry mechanical and electrical knowledge is an asset.
• Required to frequently lift up to 50 lbs.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.

No agencies or phone calls please.

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Required Experience:

IC