Finance Officer
Finance Officer
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Job Description
Job description
Job title: Finance Officer
Responsible to: Finance Manager
Responsible for: n/a
Salary: FTE 24642which will be 14785.25 for 21 hours per week.
Hours of work: 21 hours per week (Hybrid);Flexible working requests welcomed; Jobshare considered
Annual leave: 30 days eight bank holidays per year (pro rata as per the contractual hours)
Location: Hybrid Bristol office
Closing date:2nd May 2025
Myalgic Encephalomyelitis (ME) is a longterm (chronic) fluctuating neurological disease that causes symptoms affecting many body systems more commonly the nervous and immune systems. The lifechanging symptoms experienced by people with ME are being mirrored by more than half of those with long Covid. This could mean around 1.3m people are living with ME or MElike symptoms in the UK
Action for M.E. is the only charity in the UK providing direct support including healthcare services to children and adults with M.E. We provide vital support services campaign for change and invest in groundbreaking research to help put an end to the ignorance injustice and neglect experienced by people with ME.
In this role you will play a vital role in promoting the charity and its work and engaging with the ME community to ensure they can access the support and services they need; and that those around them have a better understanding of ME and its impact including professionals policymakers and the public.
Job Description
Job purpose
You will be responsible for managing the financial transactions of the organisation. Working closely with the Finance Manager to ensure all financial systems are implemented effectively while ensuring data integrity and compliance with accounting standards. In addition you will assist the Finance Manager in maintaining a functional and safe office environment in accordance with employment and health and safety laws.
Key duties
Financial
Accounts Payable. Manage the daytoday accounts payable activity to support the organisations shortterm obligations owed to its creditors or suppliers including but not limited to:
Utilise cloudbased software to manage supplier invoice activity.
Dealing with external creditor and supplier queries.
Assisting the Finance Manager with supplier contract renewals.
Manage and reconcile expense activity across all business cards utilising cloudbased software where appropriate.
Resolve accounting discrepancies.
Account Receivable. Manage the daytoday accounts receivable activity between the organisation and its clients customers and donors including but not limited to:
Process all incoming post and utilise the CRM database to record any fundraising income.
Ensure cheques are deposited weekly in accordance with finance policy and procedures.
Ensure accurate billing for goods or services not including those related to healthcare.
Reconcile incoming payments against all invoices.
Month End and Period End. Assist the Finance Manager in the preparation of accurate monthly quarterly and yearly accounts by performing activities including but not limited to:
Auditing and correcting where necessary the accounting allocation of transactional detail in accounting software.
Monitor and audit aged debtors and creditors correcting errors reconciling unallocated payments and chasing missing invoices where needed.
Utilise the CRM database to calculate and submit the monthly gift aid return and perform the journal entry into accounting software.
Payroll Administration. Collate salary transactional data from payroll reports update payroll apportionment sheet and prepare journal for entry into accounting software.
Participate in Finance Audits. Maintain records at a level which meets the needs of external auditors. Assist the Finance Manager in the preparation of document evidence and be on hand to assist during the field week section of the external audit.
Office Duties. Assist the Finance Manager in various office duties including but not limited to:
Monitoring office supply levels and replenish where necessary.
Maintaining the organisations small asset register.
Other duties
To maintain a high level of confidentiality at all times throughout all duties and responsibilities
Attend and contribute constructively to meetings as required.
Positively promote the work and activities of Action for M.E. at all times.
Keep uptodate with best practice and comply with relevant legislation and regulatory requirements working within the organisations policies and procedures and ensure that good practice is observed.
Undertake any other reasonable activity in line with the responsibilities of the post as requested by the Finance Manager Chief Executive or any other member of the Senior Leadership Team.
Job requirements
Person specification
Qualifications
Relevant qualifications or demonstrable experience relevant to the job role
Experience and Knowledge
Experience in finance administration.
Working knowledge of data protection requirements relevant to the role
Track record of delivering results and team support
Demonstrable administrative skills with attention to detail
Knowledge of accounting principles (desirable)
Experience of working with Sage (desirable)
Experience of using databases (preferably Raisers Edge; desirable)
Skills and Behaviours
Accuracy numeracy and an attention to detail
Excellent communication skills with people from a range of backgrounds at all levels in an organisation including good telephone manner
Ability to learn on the job
Able to work methodically managing and prioritising a varied workload
Ability to use own initiative and work well in a team
Ability to use own initiative work independently and to work well in a team
Flexible and adaptable approach
Strong MS Office skills including the ability to use Word Excel databases and webrelated programmes and software
Attitudes
Perseverance
Enthusiasm
Integrity
Openness
Compassionate
Courageous
Resilient
Key Competencies
Effective communicator
Collaborative
Valuesbased approach
All done!
Your application has been successfully submitted!
Required Experience:
Unclear Seniority
Employment Type
Part-Time
