Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Job Title: Executive Administrative Assistant
Exemption Status: NonExempt/Professional
Reports to: Superintendent Date Revised: 04/27/2025
Location: Leadership Prep School District Offices
Job Type: FullTime
Executive Administrative Assistant
Primary Purpose:
The Executive Assistant will provide highlevel administrative support to the Superintendent and other Executive team members. Reporting directly to the Superintendent the Executive Assistant provides support in a oneonone working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal individual will have the ability to exercise good judgment in a diversity of situations with strong written and verbal communication administrative and organizational skills and the ability to maintain a realistic balance among multiple priorities.
Role Objective:
- Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
Key Responsibilities:
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the organization.
- Sustain a daily calendar of meetings and events.
- Prepare Word Excel PowerPoint presentations agendas reports special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring nonroutine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a highpaced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements board meetings and organizations that the executive is involved with
- Manage the Executives contacts
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls with contact outside normal business hours
- Welcome the Executives guests by greeting them in person or on the phone; answering or directing inquiries.
- Use discretion confidentiality and good judgment to handle CLevel matters.
- Represent the company and the Executive in a positive light through great followthrough skills and sound judgment.
- Conserve the Executives time by reading researching collecting and analyzing information as needed in advance.
- Complete projects as assigned
- Organize complex calendars and schedules resolving any scheduling issues
Skills and Qualifications:
- High school diploma required associate degree or bachelors degree preferred.
- 5 years of related experience required in working in an executive assistant role supporting CLevel executives.
- Advanced Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint)
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
Preferred Attributes:
- Business sense has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence perform duties at the highest level possible on a consistent basis.
- Excellent communicator able to interact with people of all levels in a confident professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player have teamoriented experience and approach.
- Service focus dedicated to meeting the expectations of the Superintendent and other senior executives by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.
Application Process:
Interested candidates should submit an application resume and references at . Applications will be reviewed on a rolling basis until the position is filled.
Leadership Prep School is an equal opportunity employer and does not discriminate on the basis of race color religion sex national origin disability or age.
This job description outlines the primary responsibilities and qualifications for this position but is not exhaustive. Duties may evolve based on the needs of the district.
Employment Type
Full-Time
