Program Assistant Department of Emergency Medicine
Program Assistant Department of Emergency Medicine
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$ 43700 - 45000
1 Vacancy
Job Description
Res/Fellowship Prog Assistant
The University of Florida Department of Emergency Medicine actively seeks a motivated and detailoriented Program Assistant to join our education team. Reporting to the Assistant Director of Health Care Administration you will play a vital role in ensuring the success of the departments educational mission. This position supports residency fellowship and undergraduate medical education (UME) programs with responsibilities spanning event coordination administrative operations and program compliance. Working closely with the education coordinators faculty staff and learners you will provide essential administrative support coordinate key academic activities and help maintain compliance with accreditation standards.
Be part of a team shaping the future of healthcare education at one of the nations leading academic institutions!
Primary Responsibilities
Educational Administration
- Ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) guidelines by assisting with documentation and reporting.
- Coordinate oral boards simulations inservice exams and other key academic activities including scheduling and communication.
- Organize departmentwide educational events such as Procedure Palooza Orientation and Graduation.
Residency Program Support
- Organize weekly Residency Conferences including room setup food arrangements and attendance tracking in New Innovations.
- Support committee meetings (Clinical Competency Committee Program Evaluation Committee) by managing logistics gathering required materials and recording minutes.
- Oversee the Grand Rounds Presentation process ensuring all documents are prepared and submitted to the CME office.
- Assist with residency recruitment and hiring.
Undergraduate Medical Education
- Manage monthly student shadowing schedules and process applications for over 20 students per month.
- Support UME events such as Procedure Palooza ensuring all logistics are in place.
- Maintain accurate medical student schedules and assignments in ShiftAdmin.
Fellowship Support
- Provide administrative support for the hiring and credentialing of fellows.
The City of Gainesville:
Gainesville home to the University of Florida is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida it offers a blend of smalltown charm and bigcity amenities with close proximity to major airports family entertainment and some of the best beaches in the world. Known for its beautiful landscapes and urban forest Gainesville is a hidden gem that provides yearround outdoor activities awardwinning college sports and a rich cultural scene. The University of Florida and UF Health are the leading employers in the area making Gainesville an excellent place to work and raise a family. Learn more about Floridas premiere health system UF Health and the advantages of living in Gainesville at UF Health Destination.
The annual salary ranges between $43700 $45000 and is commensurate with education and experience.
At the University of Florida we are committed to the wellbeing and professional growth of our employees. Our benefits package is designed to support your health worklife balance and financial security:
- Generous Paid Leave: Enjoy 22 days of paid vacation 13 days of paid sick leave 11 paid Holidays and 8 weeks of paid parental leave.
- Health Insurance: Affordable options for individuals and families.
- Retirement Benefits: State of Florida retirement plans and life insurance.
- Wellness Programs: Access to wellness resources to support worklife balance.
- Public Service Loan Forgiveness Eligible Employer
- Professional Development Opportunities
- Flexible work schedules and remote work options
For more details on our comprehensive benefits visit UF Benefits.
Two year college degree and one year of relevant experience or combination of education and relevant experience.
- Prior administrative experience in an academic or healthcare setting.
- Familiarity with ACGME guidelines and educational program operations is a plus.
- Exceptional organizational skills attention to detail and ability to handle multiple priorities.
- Strong communication skills with a commitment to excellence and professionalism.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
In order to be considered candidates must submit the following documents:
- A cover letter detailing relevant experience and qualifications.
- A current resume/CV.
For questions please reach out to
The University of Florida is an Equal Employment Opportunity Employer.
This requisition has been reposted. Previous applicants are still under consideration and need not apply.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Full-Time
