Lead Secretary Facilities
Lead Secretary Facilities
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
SCHOOL/DEPARTMENT: Maintenance TYPE: Classified STATUS: NonExempt SALARY LEVEL: $16.24 full health benefits package) WORK CALENDAR: 223 DAYS 8 HRS PER DAY
REPORTS TO: Director of Buildings and Grounds Maintenance
DEFINITION: Under general supervision provides secretarial support to the Director of Buildings and Grounds Maintenance and Grounds/Custodian Supervisor within the Somerton School District No. 11.
ESSENTIAL FUNCTIONS:
(Essential functions as defined under the Americans with Disabilities Act may include the following tasks knowledge skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class).
TASKS:
Performs a variety of secretarial support activities; researches summarizes and analyzes information; compiles data to prepare special and recurring reports containing sensitive information; maintains and files Maintenance and Custodial / Grounds Departments data records; verifies accuracy of work; assists with completion of forms; performs general clerical duties including typing filing copying answering phones and providing information. Translates information for visitors staff and radio to communicate with staff.
Orders appropriate products and supplies; assists with all aspects of paperwork for the if Purchase Order is required completes all purchase requisitions and obtains appropriate approval. Processes and follows up on purchase orders; maintains balances ensuring that purchase order amount is not exceeded. Plans and arranges meetings; communicates arrangements to appropriate individuals; creates and maintains department procedures manual and handbooks. Monitors and ensures accurate reporting of staff attendance and processes leave request custodial time documentation for substitutes and work orders as necessary. Prepares payroll information and submits to the District office.
Organizes and inputs data into computer for work orders; assigns work orders to appropriate personnel; assists Maintenance and Custodial/Grounds department as needed; calendars district vehicle usage; receives and files appropriate documentation. Performs data entry; utilizes appropriate computer programs and enters a variety of information into the computer; and performs related duties as assigned.
KNOWLEDGE SKILLS AND OTHER CHARACTERISTICS:
Knowledge of District and school policies and procedures.
Knowledge of specialized office functions for assigned areas.
Knowledge of reception and telephone etiquette and techniques.
Knowledge of administrative support and recordkeeping techniques.
Knowledge of modern office practices principles and methods.
Skill in maintaining confidential files and information.
Skill in the use of a personal computer and related software.
Skill in English composition grammar spelling and punctuation.
Skill in verbal and written communication.
Skill in following oral and written instructions.
Skill in establishing and maintaining effective working relationships.
PHYSICAL REQUIREMENTS:
Work is performed in an indoor requires frequent standing walking and positions may require bending and lifting up to 25 pounds.
Employment Type
Full-Time
