Administrative Management Assistant
Administrative Management Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Axians. The best of ICT with a human touch.
Why Join Axians European Institutions Team
Multicultural Environment: You will work alongside professionals from all over the world fostering a diverse and enriching workplace.
Diverse Projects:Engage in impactful projects with cuttingedge technological advancements facilitated by European Institutions.
Skill Development: Work in a knowledgedriven environment where youll continually develop both technical and professional skills through exposure to complex projects.
Longterm Opportunities: Our partnerships with European Institutions offer stable longterm roles where you can make a real difference on a European scale.
Contributing to European Initiatives:Make a meaningful impact on regional and global challenges.
We are seeking anAdministrative Management Assistantto join our team in Brussels.
Description of the project:
We are looking for an experienced Administrative Management Assistant to join our team and provide structured administrative support to a key public sector service focused on digital operations and external service provider coordination.
Key Responsibilities:
I. External Service Provider (ESP) Management
Coordinate the onboarding and offboarding processes of ESPs (appointments arrivals departures)
Handle related administrative tasks including communications with stakeholders and documentation updates
Maintain and update welcome and exit information packs
Monitor ESP mission workflows and assist with guidance and coordination across teams
Support internal guideline updates as needed
Track and review monthly ESP timesheets
Ensure timely communication with ESPs and line managers regarding submissions and compliance
Assist with reporting for internal meetings and support training logistics for ESPs
II. License Management and IT Portfolio Support
Maintain a central list of software licenses and manage renewals
Process incoming license requests and coordinate delivery and installation with technical teams
Follow up on license delivery and ensure proper documentation
Other Duties
Track and assist with requests related to teleworking from abroad
Participate in periodic meetings to present progress and updates on administrative activities
Required Skills and Experience:
Strong sense of discretion and confidentiality
High attention to detail and excellent organizational skills
Good communication and interpersonal abilities
Clientservice orientation
Tools and Technologies
Microsoft Office (Excel Word Teams Outlook)
Skype for Business
Business intelligence tools (e.g. Click Power BI)
Familiarity with administrative tools (e.g. license management systems procurement platforms)
Languages
Strong written and spoken English is required
Desirable
Previous experience in an ITILoriented environment is a plus
Other requirements:
- EU Citizenship.
- Resident or available to relocate to Belgium.
Ready to embark on an exciting journey with us
Apply now to join a vibrant team contributing to technological advancements in European Institutions. Please send your application to with the subject.
Employment Type
Full Time
