Administrative Lead Medical Evidence Generation
Administrative Lead Medical Evidence Generation
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$ 32 - 54
1 Vacancy
Job Description
Job Summary
The primary focus of this position is to provide comprehensive daytoday administrative support for the Head of Medical Evidence Generation in the Chief Medical Office (CMO). Your strong communication and collaboration skills will help the team run operations efficiently. You will be the key point of contact for administrative activities and .
The ideal candidate is a proactive independent and selfmotivated administrative professional that contributes highquality results coupled with wider business process thinking planning and input based on advanced knowledge of the business. The candidate must be able to prioritize and work independently while utilizing an extended network to answer questions outside of areas of expertise. The ability to identify problems and relevant issues in ambiguous situations and to handle multiple demands and priorities simultaneously are key competencies.
Job Responsibilities
Calendar Management & Coordination
- Proactively maintain calendar for Head of Medical Evidence Generation (MEG)
- Schedule and coordinate meetings and required logistics (e.g. Teams conference rooms)
- Handle highly confidential materials on a regular basis
Travel & Expenses
- Proactively coordinate arrangements for complex travel
- Coordinate with local administrative support to assist when leader is traveling to other Pfizer offices including securing office space and onsite support as needed
- Prepare expense reports for approval ensuring expenses are filed correctly and in a timely manner complying with Pfizer Travel & Expense policies. Reconcile statements against actual travel expenses.
Daily Operations
- Manage purchase orders from Ariba system and tracking of invoices
- Maintain and distribute uptodate organizational contacts and distribution lists
- Support leadership team meeting agenda development and dissemination assembly and posting of preread materials capturing and tracking of meeting action items
- Create agendas schedules appointments and issues meeting minutes for MEG Leadership Team meetings or as requested
- Manage the setup for and logistics for offsite leadership team meetings global town halls or as requested including reserving conference rooms ensuring proper setup and catering when appropriate and coordinating with administrative support colleagues across the organization
- Suggest and implement process improvements for administrative tasks carried out across the team and organization
- May assist with onboarding of new hires either colleague or contractor staff
- Organize and maintain an online repository of documents to support daily business needs
- Works in conjunction with network of CMO and MEG administrative support partners to ensure integrated and collaborative approach to support across the organization align on best practices and business support deliverables.
Qualifications
- Administrative experience supporting senior leaders and experience supporting a large team managing multiple projects
- Consistent demonstration of Pfizers values and Actionable Attitudes
- Proven track record of executing administrative duties as outlined above
- Expert knowledge and proficiency with general office procedures and programs within Microsoft Office (Outlook Word Excel PowerPoint Visio and SharePoint) PT&E Ariba Teams
- Proven ability to balance tasks activities and priorities for self and others
- Ability to conduct all activities and make decisions that are in accordance with Company policies & SOPs Pfizer Values & global regulatoryand environmental guidelines
- Demonstration of an indepth understanding of Pfizer organization structure
- High School Diploma or equivalent (GED) or higher
- A minimum of 8 years of experience in an administrative support role required
Organizational Relationships
- Reports to Head of Medical Evidence Generation
- Works closely with MEG LT members other MEG admin partners
Last Day to Apply: May 5 2025
The salary for this position ranges from $32.47 to $54.11 per hour. In addition this position offers eligibility for overtime weekend holiday and other pay premiums depending on the work schedule and the Companys policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of lifes moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution paid vacation holiday and personal days paid caregiver/parental and medical leave and health benefits to include medical prescription drug dental and vision coverage. Learn more at Pfizer Candidate Site U.S. Benefits . Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States New York New York City location.Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an EVerify employer. This position requires permanent work authorization in the United States.
Employment Type
Full-Time
