Adminstrative Assistant

• Organizing coordinating and prioritizing daily activities for the Program Director Medicine Chief of Hospital Medicine and Chief of Medicine including scheduling of meetings and managing calendars;
• Developing meeting materials including agendas and attending meetings taking minutes ensuring action items from meetings are completed by the lead/most responsible person;
• Preparing and editing executive level communications briefing notes and Power Point presentations
• Maintaining and processing time sheets/attendance and entering payroll;
• Other duties as assigned

Qualifications :

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission vision and values of accountability respect and compassion which guide our individual behaviours and attitudes.

• Office administration diploma from a recognized college or equivalent experience required
• Minimum of 3 years of experience as an Administrative Assistant supporting executives in a fast paced and deadlinedriven environment required
• Experience working in an administrative capacity in a hospital setting required
• Medical terminology certificate or equivalent experience required
• Advanced technical skills in Microsoft Office applications including Outlook Word Excel PowerPoint required
• Experience using Microsoft Visio and Project would be an asset
• Minimum 50 wpm typing speed required
• Extensive experience taking minutes of meetings required
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines
• Demonstrated tact diplomacy and confidentiality
• Exceptional customer service skills
• Superior interpersonal and communication skills both oral and written combined with a customerfocused approach and ability to handle requests in a professional diplomatic confidential and tactful manner.
• Selfdirected and able to work effectively with minimal supervision
• Demonstrated commitment to ongoing learning and able to learn new tasks quickly
• Able to meet the physical demands of the position which requires frequent sitting standing bending and reaching
• Satisfactory employment and attendance record required

Additional Information :

Hours: Monday to Friday Days 7.5 hour shifts (Hours are subject to change based on operational requirements)

Salary: $27.28 $34.10 per hour

Date Posted: April 29 2025

Internal Applicants Due By: May 6 2025

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Remote Work :

No

Employment Type :

Fulltime