Fleet Coordinator
Fleet Coordinator
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CAD 57000 - 68000
1 Vacancy
Job Description
Job description
Position Overview:
The Fleet Coordinator is responsible for ensuring compliance with safety regulations managing fleetrelated documentation and optimizing fleet efficiency. This role involves close collaboration with drivers maintenance teams and the operations department to ensure smooth and effective fleet management. The Fleet Coordinator reports directly to the Director of Maintenance.
Key Responsibilities:
Hours of Service & Compliance:
Review ELDreported Hours of Service inspections and defect reports daily.
Coordinate with operations to address issues.
Analyze weekly data and prepare KPI reports.
Provide support to the operations team for ELD platform usage.
Train employees on the ELD platform for trucks and mobile devices.
Driver Onboarding & Training:
Coordinate with the HR department for onboarding new drivers.
Provide driver abstracts and license checks (initial and seasonal recalls) to HR.
Maintain driver files for employees traveling crossborder.
Coordinate driver evaluations conduct assessments and make recommendations.
Update training materials and organize new or refresher sessions for operations.
Fleet Management & Compliance:
Renew provincial transport CVOR and generate reports for management.
Collect and prepare data for fuel tax claims and fuel card management; collaborate with finance.
Administer the Driver Certification Program including portal management and audits.
Track performance metrics manage KPIs and provide feedback to operations managers.
Coordinate mandatory maintenance activities with the maintenance team to avoid CVOR impacts.
Incident & Insurance Management:
Oversee vehicle incidents and insurance claims.
Manage vehicle permits for outofprovince/country travel.
Administer processes for floating shipping and crossborder documentation.
Facilitate interoffice communication between Canada and the USA.
Handle vehicle rental procedures scheduling and floating.
Job requirements
Qualifications:
Postsecondary education in a related field.
Minimum 2 years of experience in fleet management.
Strong understanding of legislation related to CVOR.
Proficient in Microsoft Excel.
Ability to multitask and maintain attention to detail.
Excellent written and verbal communication skills.
Strong problemsolving abilities and the capacity to work under pressure.
Proven ability to build and maintain relationships with internal and external personnel.
Ability to read write and comprehend reports and associated documents.
Effective time management skills; ability to prioritize workload and meet deadlines.
Demonstrates integrity trust and maintains confidentiality.
Flexibility to adapt to change and a commitment to continuous improvement.
All done!
Your application has been successfully submitted!
Required Experience:
IC
Employment Type
Full-Time
