Staff Operations Manager
Staff Operations Manager
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Job Description
Staff Operations Manager
BELA Charter School
Brooklyn Emerging Leaders Academy Charter School (BELA) a new allgirls high school located in Bedford Stuyvesant Brooklyn focused on SISTERHOOD SCHOLARSHIP STRENGTH and SERVICE is deeply committed to a 100 of our students completing college. Founded on the belief that academic and life preparation is equally as important; each BELA young woman will embark on her own personal and intellectual journey. Students will empower and uplift while respectfully questioning norms to develop their own identities within their rich cultures and communities. This unique learning environment is designed for educators who are intrigued and motivated by the potential that exist within each of our Bedford Stuyvesant young women and thrives in a startup atmosphere where outcomes are clearly defined but allows for creativity and risk taking as we define the process to meeting our goals as a school community.
The Role
The Operations Coordinator (Staff) ensures the school office effectively serves and supports students parents school staff and the Bedford Stuyvesant community. Reporting to theChief Operating Officer this role is responsible for overall school operations including receptions oversight inventory control and facilities management.
The position is a fulltime 12 month position with a start date of early July 2025.
Teachers and Staff members at BELA will:
Create inspiring challenging and effective teaching learning experiences for all of our students
Collaborate with fellow teachers students and school leadership to build the school from the ground up
Share in the leadership of the school by taking on essential roles in addition to teaching
Be committed to serving all students including Students with Disabilities and English Language Learners in the context of the regular education classroom using a variety of inclusion models
Become part of a strong and supportive professional learning community
Enjoy and thrive in the lively and diverse world of urban adolescent young women while striving to create a model of public education that serves them well.
Design facilitate and participate in experiences and conversations that relate to race gender class and sexual identity in ways that empower students and foster community
Primary Responsibilities:
Human Resources
Finalize and record letters of hire after approval from the Head of School Board personnel actions and compliance
Track mandated staff trainings (Child Abuse Workplace Violence etc.
Track and document staff professional learnings
Collect and keep all human resource documents
Support in orienting and preparing employee transitions
Issue employee keys equipment network account/passwords etc. according to procedure
Document school operations processes and procedures and ensures that staff are trained to perform these activities
Provide reporting for compliance including Titles IV teacher certification and fingerprinting school meals safety fire drills health
Manage NYC and state data collection systems including Galaxy ATS SESIS Level 0 TEACH etc.
Time Attendance PTO calendar staff coverages
Employee performance and evaluation
Assign communicate with the team staff coverages
Facilities
Work with COO to coordinate space renovations room changes etc. organize and communicate to all staff logistics for office and classroom moves ordering new furniture etc. and make certain that the facilities are kept clean well maintained and safe
Leads the team to ensure that the School Safety and Security Plan is implemented and that drills are conducted to ensure that all in the school are prepared for emergency situations.
Student and Family Relations
Welcomes and attends school guests prospective and current families
Upholds and maintains a positive nurturing achievementoriented school culture
Builds relationships with families to keep them wellinformed and support their needs
Participate in evening family events (including but not limited to Student Led Conferences Summer Programs.
Student Recruitment Team Member
Support with designing and executing a marketing and operational student enrollment strategy that enables school to reach enrollment budget targets
Oversee marketing and communication campaigns for enrollment plans
Train seasonal recruitment staff in enrollment tactics and strategy
Support recruitment team enrollment initiatives and intervene when necessary to ensure success
Office Operations Lead
Organizes secures and maintains a pristine office space and environment
Directs phone calls and guests warmly and professionally
Manages travel arrangements for field trips other student and schoolwide events
Manages inventory and ordering purchasing receiving and organizing materials
Supports all schoolbased communication systems
Manages the inventory of supplies in the welcome center
Qualifications
Bachelors degree or equivalent experience is required; Masters degree preferred
Bilingual and able to read write and speak Spanish preferred
Prior school and/or administrative experience preferred
Excellent communication skills both oral and written
Excellent organizational planning and implementation skills
Ability to establish relationships and communicate effectively with multiple stakeholders;
Strong working knowledge of Automate the Schools (ATS) system
Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus
Experience with managing and entering data with at least 95 accuracy; familiarity with data management systems a plus
12 years of office management administrative or executive assistant experience
Energetic and flexible professional who doesnt mind wearing multiple hats
Able to work independently with little or no supervision
Excellent time management skills and ability to multitask and prioritize work
Impeccable attention to detail and problemsolving skills
Demonstrated ability to make decisions thoughtfully and work well under pressure
Benefits and Salary
Salary for this position is competitive and depends on prior experience. In addition a comprehensive benefits package is included.
AntiDiscrimination Policy and Commitment to Diversity
BELA seeks individuals of all religious ethnic and racial backgrounds sexual and gender identities to apply for this position. We are committed to maximizing the diversity of our organization as we want to engage all those who can contribute to this effort. This job description reflects BELAs assignment of essential functions and qualifications of the role. Nothing in this herein restricts managements right to assign reassign or eliminate duties and responsibilities to this role at any time.
Required Experience:
Manager
Employment Type
Full-Time
