FT Administrative Clerk II
FT Administrative Clerk II
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 53647 - 64283
1 Vacancy
Job Description
Description
Equity and Diversity
The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race color national origin ancestry sex age religion marital status disability or sexual orientation in any of its policies procedures or practices. In fact the college encourages applications from all segments of qualified people.
Closing Date
This position will close on May 26 2025 at 11:59 PM (or when 150 applications are received whichever occurs sooner).
College Profile
Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the colleges district include Artesia Bellflower Cerritos Downey Hawaiian Gardens La Mirada Norwalk and portions of Bell Gardens Lakewood Long Beach Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 20000 students. Visit Cerritos College online at.
Department Profile
The Technology division is one of the divisions within the area of Academic Affairs at the Cerritos Community College District. The division offers a variety of opportunities for fulltime and parttime students to learn about a variety of career technical education pathways. The successful candidate will be joining a team of about 100 fulltime faculty parttime faculty classified and staff.
The various departments that make up the technology division are as follows: Architecture Automotive Mechanical Repair Automotive Collision Repair Cosmetology Engineering Design Technology Machine Tool Technology Welding Technology and Woodworking Technology. The division serves students that have little or no experience in the technologies as well as students with extensive experience that are currently working in the field.
Summary
Performs recurring yet technically oriented clerical secretarial and customer service duties within a department program or equivalent College function.
Distinguishing Career Features
Administrative Clerk II requires a working knowledge of the terminology and procedures used in the area of assignment the ability to research and extract information from commonly used databases and the ability to troubleshoot problems encountered with customer service transactions.Job Duties
Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:- Types letters memoranda reports work orders requisitions or other materials from straight copy rough drafts or verbal instructions. Prepares handbooks brochures and other program materials.
- Processes documents requiring knowledge of the special terminology policies and procedures of department or area of specialized function.
- Performs analytical duties such as evaluating student profiles for specific programs (e.g. limited English proficiency) by prescreening registration materials or other materials that would identify and profile student needs.
- Performs receptionist duties. Greets visitors staff or students in person or over the telephone and ascertains the nature of their business and provides standard information related to area of assignment.
- Receives applications and fees for classes events or services that do not require contact with financial aid or admissions and records. Prepares class/course packets of student information to be used by instructors.
- Provides special assistance to students including those with special needs. May introduce students to other services and college support.
- Maintains records and files of documents ensuring that they are processed and readily accessible. Compiles various reports according to welldefined operating procedures.
- Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to assure completeness and accuracy.
- Compiles statistical data posts routine administrative or financial transactions or other data and maintains various department information on established data entry formats. Searches out information in departmental records and files.
- Arranges for and assembles printed materials such as College and community information news and interest items.
- Assists with scheduling and setting up events that involve registration arranging seating and multimedia equipment and hospitality services.
- Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates student and business information into computeraided systems using established formats. May update and modify web pages as approved by the supervisor.
- Initiates requisitions by accessing online purchasing programs.
- Maintains confidentiality of information processed or received during the course of performing assigned duties.
- May receive sort and distribute incoming mail. Composes routine correspondence independently as appropriate.
- Maintains currency of knowledge and skills related to the duties and responsibilities.
- Performs other related duties as assigned.
Minimum Qualifications
Education and Experience
The position requires a high school diploma or the equivalent and 2 years of general clerical record keeping and keyboarding experience in a customer service oriented environment.Preferred Qualifications
- Experience working in a community college
- Experience compiling reports
- Experience posting routine administrative or financial transactions
- Experience scheduling and setting up events
Supplemental Information
Knowledge and Skills
The position requires a working knowledge of office practices procedures and equipment including filing systems receptionist and telephone techniques and letter and report writing. Requires a working knowledge of procedures associated with processing financial transactions such as purchase orders and budget line item changes. Requires a working knowledge of personal computerbased software that support this level of work including but not limited to word processing spreadsheet and software (with data entry screens) used in education. Requires sufficient arithmetic skills to compute sums and statistics. Requires sufficient skill using the English language grammar spelling punctuation proofreading/editing to prepare standardized correspondence. Requires sufficient human relations skills to present a positive image of the department and College convey technical information to others and exercise sensitivity when dealing with a diverse population.
Abilities
Requires the ability to perform in a high volume environment that may be dominated by distractions. Must be able to perform clerical and secretarial work with speed and accuracy. Must be able to learn understand and apply College and State agency rules regulations and policies. Requires the ability to plan organize and prioritize work in order to meet schedules and timelines. Requires the ability to use a personal computer to produce correspondence informational materials and conduct basic research. Requires the ability to operate standard office equipment maintain records and files and compile alphanumeric information for reports. Requires the ability to maintain confidentiality of private and sensitive information. Requires the ability to maintain productive and cooperative relationships with staff students external organizations and the public using sensitivity to diverse populations and courtesy.
Physical Abilities
Must be able to function indoors engaged in work of primarily a sedentary nature. Requires the ability to use near vision to write and to read printed materials and computer screens. Requires the ability to use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment. Requires ambulatory ability to sit often for long periods of time move about campus locations and to reach work materials. Requires manual and finger dexterity to type/keyboard and/or operate mouse and/or otherwise operate a microcomputer and other equipment.
Licenses and Certificates
May require a valid drivers license.
Working Conditions
Work is performed indoors where minimal safety considerations exist.Salary/Fringe Benefits
Grade 24 on District Classified Salary Schedule $4470.62 $5356.98 /month).
Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance $50000. (Cash in lieu option available on medical insurance.
Participation in the Public Employees Retirement System that is also integrated with Social Security.
Selection Procedure
After the application closing date a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions meeting the minimum requirements does not guarantee an interview.If you have questions or would like to followup regarding your application please contact Human Resources at as search committee members are unable to discuss specific recruitments.Conditions of Employment
This is a fulltime 12calendar month classified position.
Hours of employment are: Monday thru Friday 8:00 am to 4:30 pm
Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment employee is placed at Step 2.
Employment is to be effective as soon as possible following completion of the selection process.
Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station) produce an original social security card and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.
Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes.
Candidates must be able to provide proof of California residency prior to employment.
** Please note the District does not provide for immigration sponsorships such as H1B Visas.Application Procedures
It is the applicants responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is .
Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.Required Documents
Cover Letter
- Resume/CV
- Copy of Unofficial Transcripts Must show all coursework completed and the conferral date of the degree)OR High School Diploma
Employment Type
Full-Time
