Administrative Assistant 1 PCN 082149
Administrative Assistant 1 PCN 082149
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Job Description
Job Description
- The Department of Commerce Community and Economic Development Division of Corporations Business & Professional Licensing is recruiting for an Administrative Assistant 1 located in Anchorage!
What you will be doing:We are an agency that values internal growth with many staff promoting up the ranks of our agency. This position is intended to support licensing activities and is a great opportunity for the incumbent to learn about licensing and train for the next step in your career with us. This position provides technical and administrative support for the State of Alaskas Professional Licensing section. The incumbent will work on a wide variety of processes using many forms of technology proprietary software applications and media designed specifically for the professional licensing unit.
Our organization mission and culture:The mission of the Division of Corporations Business and Professional Licensing is to ensure that competent professional and regulated commercial services are available to Alaska consumers. Our work will be guided and informed by our beliefs and commitments to:
Our work will be guided and informed by our beliefs and commitments to:
Respect we respect people value diversity and are committed to equality;
Participation we value and recognize the contributions of our staff;
Quality we strive for excellence through focus and attention to detail;
- Openness we are committed to a culture of teamwork and a willingness to think inside and outside the box.
Benefits of joining our team:
We foster personal growth independent work and judgement. Our office offers a fun team oriented atmosphere with a strong emphasis on excellent customer service.
To learn more about our agency please visit our website:The working conditions you can expect:
Corporations Business and Professional Licensing is in downtown Anchorage on the 15th floor of the Alaska State Office Building.
Workstations have new furniture and ergonomic lifting desktops. The daily work environment is fast paced with priorities continuously changing. This position will work in the office supporting licensure for multiple programs and acting as a backup to the Admin team.
Who we are looking for:1 Organization and Attention to Detail: Ability to remain organized with projects and multiple email inbox management thorough when performing work and display of a high level of effort and commitment towards performing work.
2 Communication Skills:Strong interpersonal communication abilities; ability to communicate clearly and concisely in writing or verbally; ability to write with minimal typos or grammatical errors.
3 Adaptability: Adjusts planned work based on priorities and needs as they arise; ability to provide critical thinking to address multiple demands and competing priorities.
4 SelfMotivated and Managed: Sets welldefined and realistic personal goals; displays a high level of initiative effort and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
5 Customer Service: Anticipates and meets the needs of both internal and external customers. Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of postsecondary education vocational education and/or advancedlevel clerical experience. (Three semester or four quarter hours of postsecondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.
Special Note:
Examples of advanced clerical experience include:
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
If selected provide the following at the time of the interview:
A list of three 3 professional references (must be former/current supervisor) one of which should be your most recent supervisor including name job title employer and current phone number(s);and
A copy of your last three 3 performance evaluations or two 2 letters of reference if evaluations are unavailable.
EDUCATION
If postsecondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment and whether fullor parttime. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please callorin Juneau or TTY: Alaska Relay 711 oror correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at(toll free) orif you are located in the Juneau area. Requests for information may also be emailed to .
For applicant password assistance please visit: InformationFor specific information in reference to the position please contact the hiring manager at:Orellys TorresAdministrative Assistant 2
Employment Type
Full-Time
