Rental Coordinator
Rental Coordinator
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$ 41655 - 51500
1 Vacancy
Job Description
Description of Work
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This position is located at:
1610 Ft. Fisher Blvd South
Kure Beach North Carolina 28447EPrimary Purpose of Position:
This position has the responsibility of promoting coordinating and managing rental events occurring at the venues of Fort Fisher State Historic Site. The positions main responsibility is to coordinate and direct NCDNproved rental events for the site from the point of contact to event conclusion and cleanup.
Key Responsibilities include but are not limited to:
- Gathering information about the hosts objectives budget and preferences; and plans organizes logistics manages event operational activities and provides oversight of resource scheduling caterers and vendors to ensure a successful event.
- Facilitating and coordinating with renters for contracts confirmation of date submission of logistics and timeline for the event and compliance to site policies and rules for hosted events.
- Providing exceptional customer service hospitality and satisfaction to a broad range of clients and events.
- Ensuring that events comply with insurance health and safety standards to include state county and city codes and regulations.
- Promoting and scheduling site venues through networking and answering inquiries; drafts and executes venue contracts; submits invoicing and assures that payments are received and coded appropriately.
- Working collaboratively with internal departments to comply with site policies and procedures and provides logistical planning forms in advance to all departments.
Position/Physical Requirements:- Must have the ability to work Tuesday Saturday 8:30am 5:00pm including some nights and weekends.
- Ability to give tours of available rental venues both indoor and outdoor with or without reasonable accommodation.
- Must have the ability to communicate verbally and in writing with a diverse constituency.
- Must have a valid drivers license issued from within the United States or be able to obtain one within 90 days of employment.
- Must have the ability to lift objects up to 50 lbs. climb ladders carry pull and push objects stand for long periods of time stoop reach walk distances of up to a football field length grasp and perform some repetitive motion with or without reasonable accommodation.
Skills and Abilities / CompetenciesTo receive credit for your work history and credentials you must provide the information on the application form. Any information omitted from the application form listed as general statements listed under the text resume section or on an attachment will not be considered for qualifying credit.
Qualified candidates must have or be able to:
- Demonstrated experience with planning and orchestrating outdoor rental events with guest lists up to 150 in attendance and indoor events with guest lists up to 100 in attendance.
- Knowlege of project management including problem solving that shows the ability to handle the planning of rental events from start to finish.
- Customer service and hospitality experience.
Management Prefers:
- Experience with special event planning at museums historic sites universities country clubs tourism destinations special event and wedding facilities or convention centers.
- Knowledge of event risk management including familiarity of ABC permit regulations event insurance liability health inspections and tent permitting.
- Knowledge in performing basic accounting.
- Experience in budgeting and invoicing with PCI compliant accounting procedures.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See of for details.
Bachelors degree from appropriately accredited institution
AND
one year of experience related to the area of assignment;ORan equivalent combination of education and experience.Supplemental and Contact Information
Section/Unit Description:
Fort Fisher State Historic Site is part of the N.C. Division of Historic Sites and preserves and interprets the military history of the Civil War and World War Two in southeastern North Carolina including battlefield earthwork fortifications the strategic importance of Wilmingtons blockaderunning trade to the Confederate war effort and memorial grounds.
Division Description:
The Division of State Historic Sites was established to coordinate administration of the Department of Natural and Cultural Resources State Historic Sites Program which includes 27 historic sites across North Carolina and Division offices located in Raleigh. We connect people to North Carolinas history sharing the power of place to inspire a common future through preservation education and transformative engagement. Description:
The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina. DNCR manages over 100 locations across the state including 27 historic sites seven history museums two art museums five science museums four aquariums 35 state parks four recreation areas dozens of state trails and natural areas the North Carolina Zoo the State Library the State Archives the N.C. Arts Council the African American Heritage Commission the American Indian Heritage Commission the State Historic Preservation Office the Office of State Archaeology the Highway Historical Markers program the N.C. Land and Water Fund and the Natural Heritage Program. The Departments vision is to be the leader in using the states natural and cultural resources to build the social cultural educational and economic future of North Carolina. Everyone is welcome. For more information please visit . We encourage you to apply to become a part of our team!Check out this amazing video about our Department.
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and jobrelated knowledge skills and abilities without regard to race religion color national origin sex pregnancy gender identity or expression sexual orientation age 40 or older) disability National Guard or veteran status genetic information political affiliation or political influence.
Application ProcessPlease watch our videoherethat walks you through each step of the application processBe sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment willNOT be accepted.
Information should be provided in the appropriate areas to include the following: Education including high school and all degrees obtained Work Experience and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions you must provide supporting information within the Work Experience section of the application to support your answers.
If multiple applications are submitted to an individual posting only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account. Upon the closing date applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.Degree/College Credit Verification
Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. If you have student loans becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.
Veterans and National Guard Preference
Applicants seeking Veterans Preference must attach a DD Form 214 Certificate of Release or Discharge from Active Duty along with the state application.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS) along with the state application if they are a current member of the NC National Guard in good standing.
Applicants who are former member of either the NC Army National Guard or the NC Air National Guard with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22 along with the state application.
ADA Accommodations
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA) DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment DNCR will ensure that persons with disabilities or known limitations covered by the PWFA are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please contact the person indicated below.
Employment EligibilityIt is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in EVerify (Employment Eligibility Verification System).NEOGOV Technical Assistance
If you are having technical issues logging into your account or applying for a position please review the Get Help/FAQs information on the website. If you are still experiencing technical issues with your application please call the NEOGOV Help Line at .
CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
Caroline McClintock
109 E. Jones Street
Raleigh NC 27601
Phone:
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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